Facilities Coordinator (Team Leader)

PURPOSE

Conducts a range of diverse administrative or staff functions, which may include finance, human resources, information technology, planning, supply, and other corporate services. Delivers administrative and related support services to the organization.

Manages the real estate portfolio within the region as assigned, directs the planning, development, implementation and maintenance of facilities processes and procedures for assigned locations and applies workplace standards and solutions that support an agile and high-performance workforce.

RESPONSIBILITIES

• Proactively ensure the safety, security, appearance and functionality of facility. Take immediate action on building problems

ensuring code, safety and security regulations are adhered to, interacting with building management, global security and

outside vendors as required.

• Under guidance, assist with the planning and execution of internal office moves.

• Act as onsite representative for fax/copiers - troubleshoot and place maintenance calls as needed.

• Code invoices for approval of Site/Regional Facilities Manager.

• Ensure internal and external facilities policies and procedures are followed.

• Ensure that recycling program is operating efficiently.

• Act as the Facilities representative on the Emergency Response/Building Evacuation teams.

• Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.

• Provide accurate completion of copy requests and reports relating to work completion in Copy Center.

• Maintain inventory and develop disposition plan for offsite storage.

• Assist with management of construction projects coordinating corporate architect, building owner, local permitting authorities,

and manage contractors in the completion of project on established timeline and budget.

• Take responsibility for the selection and procurement of all Facilities related supplies.

• Other duties as assigned by Manager.

REQUIREMENTS

• Effective interpersonal skills and ability to work cooperatively with others.
• Working knowledge of MS Word and Excel
• Ability to establish and maintain effective working relationships with co-workers, managers and clients.
• Organizational skills
• Fluent English

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.