Senior Payments Coordinator (FSP)

About ExecuPharm

ExecuPharm is the North American clinical operations business within Parexel FSP. We provide biopharmaceutical companies with qualified and talented professionals to accelerate the development and delivery of new therapies.

For results-driven and caring individuals who want to make a meaningful difference in the world, Parexel is the CRO trusted by life sciences companies to innovate keeping patients at the center of everything we do, and where an inclusive global community helps you be your best, transforming any career into a life-changing achievement.

Senior Payment Coordinator

Description of Role & Responsibilities:

 Review all executed contracts and accurately set-up the payees and budget schedule as governed by the signed contract.

 Initiate site/vendor or consultant payments according to sponsor’s policies and guidelines.

 Process site payments related to visits completed, milestones completed and reimbursement for pass through expenses according to Generally Accepted Accounting Procedures and Sarbanes Oxley Act.

 Route and track payments for approval in a timely manner.

 Answer queries from internal and external customers regarding payments and budgets.

 Maintain information in sponsor’s appropriate contact databases or other tools.

 Organize, store, archive, and retrieve sponsor’s contracts, payment documentation and other relevant documents.

 Coordinate records management practices and records management policy in collaboration with the appropriate

sponsor’s record management groups.

 Ensure consistency in processing of sponsor’s contracts by conducting training and mentoring activities with business partners

 Develop and maintain data summary reports and related payment reconciliation reports.

 Assist in data gathering and analysis.

 Assist with finance accounting close and quarterly forecasting reporting requirements.

 Track sponsor’s contacts, amendments, and other relevant documents.

 Perform other duties as required.

 Oversight of invoice processing activities performed by Payment Coordinators to ensure timely and accurate payments as required.

 Management and oversight of people. Including, but not limited to administrative approvals, Evaluation for employee’s annual performance through Sponsor’s feedback, interviewing new candidates, on-boarding and development of career path and goals QualificationsEducation:

 High School degree required; Bachelor’s degree preferred

Required Experience:

 Strong interpersonal skills

 Excellent written and oral communication skills

 Demonstrated leadership qualities

 Payment processing expertise

 Demonstrated effectiveness working independently, collaboratively with peers and in cross functional teams

 Knowledge of Microsoft Office applications especially Excel

 Excellent organizational and analytical skills

 Ability to handle multiple priorities within matrix environment

 Works and meets deadlines with minimal supervision

Employment is contingent on disclosure of your COVID-19 vaccination status and, if relevant, proof of vaccination or have an approved religious or medical exemption.

EEO DisclaimerParexel is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.