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Protocol Budget Specialist

Parexel International Corporation

Multiple Locations

SUMMARY:Under the general supervision of the Administrative Director, the Protocol Budget Specialist will provide financial support for the research mission of the ACTG Leadership and Operations Center. This includes performing administrative duties under minimal supervision. Will be responsible for reviewing and creating ACTG and REPRIEVE protocol budgets. Participate in budgeting-related conference calls with study team and correspond regularly with investigators to further budget updating process. Monitor protocol funds payment and tracking process. Will also be involved with grant administration by working with OCGA to ensure specialty laboratory contracts are within the approved limits and executed on time.REPORTING STRUCTURE:Perform administrative duties under minimal supervision from Administrative Director at the highest proficiency level.OVERVIEW OF RESPONSIBILITIES:Protocol Budgeting1. Works closely with protocol investigators and study teams to identify research procedures needed, budget estimates and cost details.2. Has a working familiarity with upwards of 20-25 active protocols.3. Reviews protocol amendments for impact to research budget/contract.4. Extracts information, analyzes and interprets data to determine financial performance and/or to project expenses for the project period.5. Initiates specialty lab subcontracting per the protocol budget and manages life of subcontract.6. Participates in budget related conference calls with study teams, corresponds regularly with investigators to further budget updating process.7. Participation in NIH/DAIDS working group.8. Participation in ACTG SASC (Scientific Agenda Committee) Meetings when budgets are being reviewed.9. Conducts annual ACTG site costing survey and compiles data to capture protocol costs across domestic and international sites.10. Assist in the development of standardized procedures and tools for protocol research budgetingGrant Administration1. Works with OCGA to ensure specialty laboratory contracts are within the approved limits and are executed on time.2. Works with PHS 398 paperwork to get budget details, descriptions of the work to be conducted, etc to prepare a completed packet that is contract-ready3. Must be able to work extensively in excel to verify that budget amounts are accurate; should be comfortable working with financial tracking sheets to check that a sufficient amount of funding is leftover to honor specialty lab funding requests4. Must demonstrate attention to detail and the ability to thoroughly review financial documentation5. Reviews Data Analysis and New Works Concept Sheets and (DACS/NWCS) to identify Network budgetary implications6. Prepare budget documents to be sent for review and approval using a template7. Communicate with scientific investigators directly to verify information where necessary8. Oversee Material Transfer Agreements processSKILLS REQUIRED:Must be able to make independent effective decisions in appropriate situations.Strong interpersonal skills. Perform administrative duties under minimal supervision at the highest proficiency level.Ability to problem solve and determine best course of action with little direction.Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor.Take the lead on protocol budgets; working closely with study teams.Must be able to work extensively in excel to verify that budget amounts are accurate; should be comfortable working with financial tracking sheets.Must demonstrate attention to detail and the ability to thoroughly review financial documentation.Manage budget trainings and presentations.Oversee Protocol Costing Work Group survey results and costing.Skill in the administration of complex multiple accounts from federal and private agencies.Ability to manage a heavy workload with constant interruptions and changing priorities and to ensure completion of all work in a timely manner.Flexibility to occasionally work overtime as needed to complete projects.Ability to handle sensitive and confidential informationAttention to detail and time management skillsMust feel comfortable working on many different projects simultaneouslyKnowledge of accounting and finance, experience in clinical trials budgetingSKILLS PREFERRED:BA/BS preferredPrevious experience using UCLA network systems.Background in biological sciences and experience in a University research environment.Working knowledge of UCLA Financial Systems and understanding of Financial Accounting Units (FAUs) to assure proper sources are charged.Working knowledge of university forms, policies and procedures..

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Job posted: 2022-08-24

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