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Meetings Associate

Parexel International Corporation

Multiple Locations

Meetings Coordinator/Associate Meeting Services

Position Summary

Energetic, eager to learn, entry level meeting coordinator to work with the team to implement pharmaceutical and biotech supported programs and activities. These include a variety of in-person and virtual medical education programs such as advisory boards, investigator meetings, and symposia. A comfort level with technology is required. This position includes administrative duties, meeting website management, phone support, and email communications and some travel.

Responsibilities

•             Act as main point of contact for all attendee inquiries

•             Create, update daily maintenance of program databases

•             Create and manage attendee response reports

•             Responsible for the creation, customization and configuration of virtual and in-person event registration pages

•             Process attendee and faculty expense reimbursements

•             For virtual events, provide assistance and guidance with any attendee connection issues, as well as basic technical support during an event

•             Generate and download reports: registrant, attendee, polling responses, and Q&A

•             For in-person events facilitate attendee Hotel, Air & Ground arrangements

•             Create aggregate spend reports according to client compliance regulations

Qualifications and Skills

•             Bachelor's degree preferred

•             Entry-Level position or some work experience in meetings and events is an advantage

•             Solid MS Office Suite skills

•             Familiarity with CVENT is a plus

•             Ability to handle personal information in a professional manner

•             Must be extremely organized and possess superior attention to detail

•             Excellent written and verbal communication

•             Ability to multi-task, prioritize workload and meet deadlines

Physical demands:

Some lifting of boxes

Work environment:

Moderate travel required during peak meeting months and may involve weekends. In office (Northern NJ) days prior to in-person meeting dates for shipping/meeting material preparation are preferable but not essential. 

#LI-REMOTE

Job posted: 2022-10-20

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