Administrative Assistant II

Administrative Assistant II Req ID #:  214218 Location: 

Durham, NC, US, 27703 For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

IMPORTANT:   In order to be considered for this position, a resume/CV must be uploaded and submitted during the application process.  Please make sure work history and education are added correctly.   

  Job Summary  

The Administrative Assistant II will perform administrative tasks and transactions exclusively in support of a Charles River’s client site. The Administrative Assistant II will advance client objectives by monitoring work requests, tracking projects, managing correspondence, and providing deliberate and proactive follow-up. This role interacts actively with client personnel, principal investigators, and pathologists.

Schedule: 32 hours per week; Monday-Friday 9:00am-3:30pm  (remote)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  Serve as principal point of contact between client and Charles River Pathology Associates (PAI)-Durham Coordinate project requirements; collate and relay information and requests to appropriate personnel Contact personnel for routine updates and to gather project deliverables Monitor period of performance for work requests and follow-up on action items to ensure deadlines are met Anticipate and resolve administrative challenges Submit paperwork for work requests; prepare other routine documents as requested  Compile data; submit monthly and yearly reports Establish and maintain files for archive and tracking purposes. May handle confidential files Use SAP to manage time keeping and project billing Attend monthly client core meetings Perform all other related duties as assigned or required Job Qualifications   High School or G.E.D. and specialized administrative training beyond High School Associate’s degree (A.A./A.S.) or equivalent from two year college preferred 2-4 years related experience Experience with project tracking and managing schedules preferred Experience with an ERP/time keeping or billing program preferred An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. Proficiency with computer software applications including Microsoft Word, Excel, Teams, databases, and business email Highly adaptable with exceptional follow up skills Excellent organizational, oral and written communication, and interpersonal skills

PHYSICAL DEMANDS:

  While performing duties of this job, the employee is regularly required to talk, hear, and is frequently required to work/type at a computer. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

WORK ENVIRONMENT:

  Remote

IMPORTANT: A resume is required to be considered for this position. If you have not uploaded your resume in your candidate profile, please return to upload field and attach your resume/CV. 

About Safety Assessment

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market.  Each year approximately 120 investigational new drug (IND) programs are conducted in our Safety Assessment facilities. 

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. 

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 86% of the drugs approved by the FDA in 2021.

Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh

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