Facilities Assistant

An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team. 

Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you!

This position will be based at Parexel’s Harrow Unit (located in Northwick Park hospital).

Key Accountabilities:

• Contact with landlord/building management for troubleshooting
• Special projects as needed, in co-operation with line manager
• Participate in planning and coordination of corporate events
• Participate in local meetings, follow up on actions with line manager
• Train and Trouble shoot Procurement System to maintain availability of supplies needed
• Courier labels for interoffice mail and scheduled deliveries
• Take on requestor/buyer role in Oracle
• Organization of disposal of confidential documents and recycling
• Creating purchase orders and processing invoices for payment
• Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)
• Assisting with office space and occupancy planning and internal moves

Skills, Knowledge and Experience:  

• Proven experience in the field of customer service together with strong administrative skills
• High service orientation, client focused and a contributor to excellent customer service
• Able to work well at part of a team and the ability to work well on own initiative
• Excellent interpersonal skills, highly motivated and a self-starter
• Ability to represent PAREXEL to clients in a positive and professional manner
• Demonstrate knowledge in organizational issues and administrative matters
• Ability to organize efficiently, ability to understand complex organizational relationships
• Ability to work creatively in a fast-paced environment
• Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.
• Ability to work in full respect to existing SOPs, policies and procedures.

Education:

• 5 GCSEs, or equivalent as a minimum.

Language

• Fluent in English both written and spoken