Facilities Coordinator

An exciting opportunity for Facilities Coordinator to join the Corporate Real Estate & Services (CRES) team. 

Do you have experience of working within a CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you!

This position will be based at Parexel’s Harrow Unit (located in Northwick Park hospital).

Key Accountabilities:

• Responsible for maintaining the day-to-day CRES operations
• Monitors the health & safety and cleanliness of interior and exterior areas.
• Ensures routine maintenance, inspections and repairs are completed as scheduled and as needed.
• Partners with Procurement on supplier relationships and payment of invoices.
• Assisting in the developing and maintaining business continuity plans, and health and safety plans.
• Maintains site compliance for all inspections/audits, regulatory or client or statutory authorities.
• Implements and enforces CRES policy and procedures.
• Work closely with business partners to provide solutions to business needs and implement them
• Assist with space planning and/or move management
• Manage and co-ordinating third-party vendors

• To coordinate the booking of all meeting rooms and shared facilities.
• To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
• To effectively procure and manage the use of office supplies and stationery.
• Oversee general facilities maintenance and preventative maintenance 

Knowledge, Skills and Experience: 

• A wealth of experience working within CRES services environment or a similar environment
• Experience in Environmental, Health and Safety regulations and have a good understanding of the different legislations in place
• Understand & knowledge of technical systems, e.g., A/V, Security, Sound Masking, Lighting Controls, etc.
• Experience in the use of hand tools for minor repairs
• Must be service oriented with a client focused approach to work, ability to problem-solving and be solutions focused
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Ability to work in cross-functional areas
• Excellent interpersonal, verbal and written communication skills
• Well organised, self-motivated, able to work on own initiative together with a hand on approach
• Ability to work under pressure
• Team player and builder
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• A flexible attitude with respect to work assignments and new learning
• Computer literate (MS Office)

Education:

• Sound professional level experience or a Degree in Business or Engineering would be advantageous

Language

• Fluent in English both written and spoken