Site Contract Lead

Key Accountabilities:

• Oversee the site contracting process for clinical trials, ensuring that contracts are executed in a timely and effective manner 
• Monitor, drive, and report on site contract performance throughout the whole lifecycle, specifically metrics such as contract cycle times, contract aging time, contract quality and tracking compliance 
• Developing all Project set up documents for contracting, including but not limited to: CTA templates, Fallback languages, Budget parameters, Site Contract Plan 
• Ensuring that all terms and conditions are clear, effectively aligned with the overall project needs
• Participate on KOMs to provide feedback on preferable contracting strategies and beneficial tactics
• Manage the project contracting team, providing leadership, guidance, and necessary project/client specific training to the team members

• Develop and implement best practices for site contract management, including specific processes, procedures, and tools 
• Control the budget from site contracting aspect and maintaining conscientiousness about it, ensuring that costs are tracked, managed, and communicated timely and effectively
• Identify and mitigate risks associated with the site contracting process, including risks related to timelines, costs, effectiveness of implemented strategy, and quality collaborating with all relevant stakeholders until resolution 
• Maintain frequent, clear and effective communication with all stakeholders involved with or depending on the site contracting process, including sponsors, key internal stakeholders, vendors, collaborative CROs and sites (as applicable) 
• Build and maintain strong work relationships with external and internal stakeholders, and facilitate alignment of relevant parties aiming at expedited contract execution
• Provide necessary support to cross-functional teams including Start up, Global Clinical Operations, Investigator Payments, Business Development and Feasibility   

• Provide regular updates and reports on the site contracting process to clients, senior management and other stakeholders as needed 
• Monitor data accuracy and completeness

Applicable to Senior and Principal level:

• Mentoring junior staff starting to perform in the SCL role
• Oversight of client portfolio

Skills:

• Possess strong diplomacy, team leadership skills and excellent organizational ability 
• Excellent interpersonal, verbal, and written communication skills 

• Ability to motivate both individuals and a team 
• Ability to successfully work in a “virtual” multicultural team environment and across different time zones 
• Must have strong analytical skills with the ability to create or interpret legal language and budgets 
• Demonstrate thought leadership and innovation 
• Maintain grace under pressure while displaying a high level of professionalism 

• Align internal and external resources to achieve objectives 
• Attention to detail 
• Comprehend and interpret contract language 
• Identify problems independently and execute solutions 

• Quickly comprehend desired end-result, goal or objective and act to accomplish 
• Demonstrated effective decision-making 
• Solid working proficiency of all MS Office Products specifically, Excel, Word, and PowerPoint 
• Polished presentation skills 
• Strong negotiation skills and ability to manage complex contracts 

• Good project management skills and ability to manage multiple projects simultaneously 
• Relationship-building skills 
• Familiarity with relevant legal framework and regulations related to site contracting within the CRO industry 
• Experience with relevant software tools and technologies used in site contracting, such as eTMF and contract management systems 

Education:

Bachelor's degree in a related field (e.g., law, economics, business, social sciences), equivalent training or industry experience

Language Skills:

Fluent in written and spoken English, command of additional languages are beneficial

Minimum Work Experience:

4+ years of experience in site contracting or a related field within the CRO industry(subject to a change in cases of demonstration of specific talent)