Project Specialist 1

The entry level position within Project Planning and Support Department. The key objective of this role is to proactively support Project Leader and Functional Leads in daily activities.

This will include:

• Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.

• Support organization of meetings including: meeting materials, presentations, binders, invitations, travel and room arrangements. Track and confirm investigator meeting attendees, distribute information about meetings to the study team.

• Request project resources and control resource utilization.

• Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.

• Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.

• Compose professional business correspondence on behalf of the Project Leader/ Clinical Operations Leader and Data Operations Leader. Print, copy, and fax and/or mail correspondence, reports, documents, etc.).

• Assist in maintaining applicable systems according to data entry guidelines.

• Assist team members with collecting and preparation of study specific documentation, customization of forms, add version-control as well as filing in the Electronic Documents Management System.

• Request Study related supplies and arrange distribution.

• Control team workload in the project.

• Control of pass through costs invoices.

• Complete routine administrative tasks in a timely and professional manner.

QualificationsIdeal candidate will possess:

• University degree in life sciences, advanced degree preferred.

• Initial experience in clinical research is desirable but not mandatory.

• Excellent interpersonal, verbal and written communication skills.

• Fluent English.

• Good knowledge of MS Office package with excellent working knowledge of Excel and Word.

• Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.

• Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.

• Ability to successfully work in a (‘virtual’) team environment.

• Ability to work independently with minimal supervision and function effectively as a team member.

• Ability to liaise with senior management within both Parexel and client companies in a professional manner.

Our key benefits

Highly qualified and dynamic team of 39 Project Specialists in Poland. Multinational working environment. Smooth induction and training program.

Flexible working hours and a friendly and supportive working atmosphere. We cooperate within projects, help each other and achieve results as a one team. We compete in running, riding a bike and burning calories!

Benefit package that includes: private medical care at LUX MED, life assurance, fitness card, cultural package and more!

Great location: Business Garden