Medical Writing Support Coordinator

Essential Function

The Medical Writing Support Coordinator (MWSC) will provide support on Medical Writing Services (MWS) projects as appropriate, including administrative and filing support. The MWSC must be conscientious, able to work with minimal supervision and accept work direction from Lead Medical Writers and MWS management, have an aptitude for working with a variety of different software packages, exhibit a high degree of flexibility and initiative, demonstrate the ability to follow up on multiple tasks and projects, and possess the ability to handle matters of a confidential nature.

Relationships

Reports To: Medical Writing Support Services Line Management

Directly Supervises: None

Provides Work Direction to: None

Works Closely with: Medical Writers

External Relationships: Client technical representatives

Key Accountabilities

• Organize and track delivery of all project documents as required

• Assist Medical Writers in all billable project-related tasks, as required. This includes assisting with client communication, set up and maintenance of project files and archiving.

• Provide administrative support, including coordination of meetings, recording and distribution of meeting minutes, photocopying, faxing, and maintenance of project trackers, as required.

Skills

• Excellent interpersonal, verbal and written communication skills.

• Client-focused approach to work.

• A flexible attitude with respect to work assignments and new learning.

• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.

• Willingness to work in a matrix environment and to value the importance of teamwork.

• Knowledge of word processing, spreadsheet, database and e-mail applications desirable.QualificationsEducation

• Not specified but a primary degree, especially in health-related sciences, and/or an IT-related qualification would be an advantage. Candidates with significant experience in an office-based administrative role will be considered.

Language Skills

• Fluent in written and spoken English.

Minimum Work Experience

• Good knowledge of the Microsoft Office platform. Basic knowledge of general office practice.