Shipping and Receiving Coordinator

Parexel is looking for a Facilities Coordinator to join our HQ2 in Durham, NC ! In this role, you will provide support and assistance with everyday matters that require attention within the office with a focus on shipping and receiving. You will work closely with the receptionist, concierge, and senior facility coordinator to make sure the office is running smoothly and effectively. Please continue reading to learn more about this exciting opportunity!  

Please note: this position is 100% onsite M-F (no remote work)

GeneralOrganize / Prepare required customs clearance documents in accordance with legislationEngage haulers, courier servicesCoordinate and trace shipments, notify recipientsProof of deliveries and investigation into cause for disturbanceVerify charges and reconcile invoicesGain familiarity with building systems and technology (desk reservation, AV, package handlers)

Mailroom servicesDistribute incoming mail, contact employees and arrange for pick upProcess outgoing mail including working with IT on equipment shippingAssist with outgoing courier packagesReceiving, recording and distributing incoming courier parcels and delivery of goodsManage the inventory / stock of shipping suppliesResponsible for mail deliveries between facilitiesAssist with all functions in mailroomMaintain mail volume tracker and metrics

Facility servicesMaintaining inventory and supplies, place orders to restock as neededEnsure work area and break room equipment is in good working order, report issues as neededAssist with meeting room set-up requirements, as neededAssist facility manager on duties as requestedAttend and participate in weekly team meetingsMaintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner.

Skills & Knowledge: Excellent communication skillsCustomer service experienceAbility to work collaboratively on a teamComputer literate (MS office), IT knowledge is a plusOrganizational skillsAbility to represent Parexel to clients in a positive and professional manner

Qualifications:Education: minimum High School Diploma5+ years working in a headquarters setting on a facilities team5+ year experience handling shipping and receivingAbility to lift at least 50lbs