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Facilities Assistant

Parexel International Corporation

Buenos Aires, Buenos Aires F.D., Argentina

Essential Function:

The Facilities Assistant is responsible for providing administrative support to the Supervisor/Manager, ordering office supplies, accommodating clients, serve as receptionist, provide back up to other positions in Facilities as needed.

Support the business in administrative matters.Function as local contact for FacilitiesSupport the business in administrative matters from a Facilities perspectiveDraft and write letters of miscellaneous correspondenceFiling, scanning, faxing, copyingOrganize and schedule meetings and phone conferencesEstablish and maintain address lists and data basesOrganization of disposal of confidential documents (shredding, destruction…) and recyclingSpecial projects as needed, in co-operation with line managerParticipate in planning and coordinating of corporate eventsParticipate in local meetings, follow up on action items with line managerMain ReceptionistCourier labels for interoffice mail and scheduled deliveries

SkillsHigh service orientationExcellent interpersonal skillsAbility to work team oriented and with social competence, and ability to represent parexel to clients in a positive and professional manner,Demonstrate knowledge in organizational issues and administrative matters,Ability to organize efficientlyAbility to understand complex organizational relationshipsAility to work creatively in a fast paced environment.Excellent communication and writing skills, computer skills, eg. good knowledge of Microsoft Windows Office, Willingness to work overtime,Independent worker,Work in full respect to existing SOPs, policies and procedures, contribute to an excellent client focus and service-oriented mentality within parexel.

Ideal candidates will have prior experience in most, if not all, of the knowledge and experience specified below:

• DHL Webshipping Administrator.

• Kofax – Facilities Invoice Coder.

• BioStar Administrator - Biometric Identification System CRUD – Attendance and schedule control.

• “Assyst” Tool Incident recording and follow up, to obtain an acceptable Service Level Response.

QualificationsEducation

High School diploma, vocational education as secretary, clerk, customer service representative.

Language Skills

Fluent in local language and English, both verbal and writing

Minimum Work Experience

• Proven experience in the field of customer care service with emphasis on administrative position.

• Highly motivated and service orientated.

Job posted: 2021-09-12

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