Project Specialist I (Bloemfontein, South Africa)

A Project Specialist I

* works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables.

* will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech & Emerging client’s projects can be considered.

Project Initiation Management:

* Updating and customizing of systems and tools according to applicable Standard Operating Procedures (SOP's)

Project Execution and Control Management:

* Study reporting and analysis with subsequent highlighting issues for project team.

* Maintenance of systems and tools according to applicable SOP's

Project Integration Management:

* Responsible for drafting a consistent coherent project management plan, including coordinated planning of the different project activities and input from the different functions.

* The plan covers all parts of the project to be integrated together (scope, Change in Scope, risk plan, quality plan, communication plan, schedule, procurement plan, and resource plan).

* Responsible for updating the project plan as needed and collaborating with the Project Leader (PL) to execute the plan and close the project.

Project Meeting Management:

* Project meetings preparation and attendance;

* support preparation of required information for project review meeting;

* reporting of owned responsibilities during meeting attendance;

* support tracking and follow-up of action items

Project Vendor Management:

* Collaborate with PL and Functional Leaders (FL's) to ensure study supplies are delivered as required and according to contract obligation.

* Assist PL with vendor selection

Project Financial Management:

* Collaborate with the PL and FL's in the resourcing process.

* Processing pass through cost invoicing, third-party invoicing, generating Purchase Orders, monthly review of project labor hours, maintenance of project TIME Codes

Project Closure Management:

* Collaborates with PL on ensuring that systems are closed, documents archived and final work handed-over to the sponsor.QualificationsSkills:

* Excellent interpersonal, verbal and written communication skills, as the exchange of information is a significant part of the job

* Attention to detail and quality of work

* Client focused approach to work

* A flexible attitude with respect to work assignments and new learning

* Ability to manage multiple and varied tasks with enthusiasm and prioritize workload

* Willingness to work in a matrix environment and to value the importance of teamwork

* Problem solving and judgement ability

Knowledge and Experience:

* Relevant experience in the PS or similar preferred with some Clinical Research exposure desired

* Basic knowledge of activities and procedures of the work area

Education:

* Intermediate to Advanced English level for non-native English speakers

* Bachelor degree or equivalent degree

* Master degree, post-graduation or equivalent desired