Contracts Coordinator

• Provide administrative and clerical support to Commercial Ops and Legal as directed, may include database support, finalization, distribution and filing of contract documents and correspondence

• Draft, negotiate and review Confidentiality Agreements and other small legal contracts in accordance with relevant policies and procedures

• Responsibility for standardized costings and contracts of e.g. FSP type, subcontractor agreements and small standalone service agreements: To prepare, review and follow-through to signature, including Start-up Agreements, Work Orders and Change Orders from PAREXEL templates per guidance provided by the assigned Contract Manger or Line Manager and in conjunction with relevant departments

• Provide final approvals and signatures for all client related contracts across all business units and all countries

• Manage contract’s assignment process

• Provide technical support to Parexel’s System Users

• Respond to contracts related queries and discrepancies

• Support internal and external audits

• Administer the ‘Global Contracts Coordinator’ centralized mailbox

• Process and maintain information relating to contract documents in relevant databases

• Maintain the archive

• Maintain an up-to-date knowledge of relevant Parexel systems, services, policies and procedures

• Provide quality deliverable to agreed deadlines

• Order department equipment

• Perform on a permanent basis individually assigned tasks within key areas QualificationsSkills:

• Legal background

• Experience in dealing with confidentiality requirements

• Excellent communication skills (English, both written and verbal) including the ability to communicate effectively across all levels of the organization

• Intermediate level of proficiency in Microsoft Office, Microsoft Excel and databases.

• Accurate and detail-oriented, with good organizational skills

• Ability to work with moderate levels of supervision in fast-paced environment and deal with high volumes and often complex situations

• Ability to take ownership of assigned duties, ability to manage multiple tasks

• Client and customer service focused approach to work

• High discipline with a “deliver on time” attitude

• Knowledge of industry and/or technical terms would be advantageous

• Proactive attitude

• Fluent in English and local language, both oral and written.

• Knowledge of an additional language is an asset.

Knowledge and Experience:

2 years’ administration experience required preferably in contracts or similar document administration role

Education:

Undergraduate Degree (Law, Commerce, Business or Science advantageous).