Senior Project Specialist

JOB DESCRIPTION

Job Title : Senior Project Specialist

Department: Various SBU Parexel Consulting Location Global, Office Based

Reports To: Line Manager (Manager, Sr. Manager, Associate Director, Director)

Directly Supervises N/A

Provides Work Direction to Project Specialist

Works Closely with Project Leaders, Project Manager, Project Team Members, Finance External Relationships: Client, Independent Consultants

Billable Job: Yes

Job Purpose: The Senior Project Specialist will provide project level and technical support to the Project Manager

(PM or SPM), Project Lead (PL or SPL) or Technical Lead (TL) and team members of assigned

projects during any and all phases of the project (planning, initiation, steady state and close out). The

Senior Project Specialist may manage smaller core service or ad hoc projects, in conjunction with internal CORE SMEs or Independent Consultants.

Key Accountabilities: Accountability Supporting Activities Project Initiation Management • Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View) • Setup of Project Specific Training in LMS • Works with PL to create an initial schedule and resource plan in Project View • Assists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functions Project Execution and Control Management • Responsible for reporting and analysis and for highlighting issues for project team • Maintains the project schedule and resource changes with input from Project Lead • Prepares portions of the monthly management and dashboard reports • Updates and maintains project tracking databases, compiles data for reports, and other project-related materials • Organizes incoming and outgoing correspondence for project management • May be responsible for managing project document storage • Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan. • May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal Parexel systems Project Meetings • Supports preparation of required information for various project meetings • Reporting of owned responsibilities during meeting attendance • Support tracking and follow-up of action items. • Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetings • Promotes communication among team members Project Financial Management • Responsible for collating monthly project financial metrics • Reviewing TIME reports against allocated/budgeted time • Reviewing and processing pass through cost invoices • Interacts with Independent Consultants to collect timesheets and processes invoices for payment Project Closure Management • Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed-over to the sponsor • Closes all project systems and interfaces upon project end

QualificationsBachelor degree or equivalent degree, preferably in the Life Sciences with regulatory experience