Associate Records Specialist

Title: Associate Records Specialist

Department: Quality Assurance

Location: Richmond, Virginia - office based

This is an immediate opening with full benefits!

PPD is a leading global contract research organization providing comprehensive, integrated drug development, laboratory and lifecycle management services. At PPD, we are passionate, deliberate, and driven by our purpose- to improve health!

Envision a workplace where you have a direct impact on improving health, work alongside expert scientists, use newest technologies and collaborate with industry thought leaders and therapeutic experts. Welcome to PPD® Laboratories, where science is our passion, quality is our commitment and people are the cornerstone of our success.

As an Associate Records Specialist, you will provide records management and file room support by working closely with the quality teams.

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.

Job Description:

Provides global records management (GRM) and file room support by working closely with the quality teams to ensure all records management tasks are completed according to organization and/or client standard operating procedures, working practice documents, and provides basic technical assistance to the quality teams.

Title: Associate Records Specialist

Department: Quality Assurance

Location: Richmond, Virginia - office based

This is an immediate opening with full benefits!

PPD is a leading global contract research organization providing comprehensive, integrated drug development, laboratory and lifecycle management services. At PPD, we are passionate, deliberate, and driven by our purpose- to improve health!

Envision a workplace where you have a direct impact on improving health, work alongside expert scientists, use newest technologies and collaborate with industry thought leaders and therapeutic experts. Welcome to PPD® Laboratories, where science is our passion, quality is our commitment and people are the cornerstone of our success.

As an Associate Records Specialist, you will provide records management and file room support by working closely with the quality teams.

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.

Job Description:

Provides global records management (GRM) and file room support by working closely with the quality teams to ensure all records management tasks are completed according to organization and/or client standard operating procedures, working practice documents, and provides basic technical assistance to the quality teams.

Essential Functions: Processes (scans/images, indexes, files) incoming documents. Assists quality teams as required by scanning and/or filing of all documents as needed. Acts as a team subject matter expert on the filing process. Assists with team deliverables. Performs transfer/archival or central archival related tasks Works on special projects as assigned by Archives Supervisor. Responsible for ensuring scanning accuracy and that all records management tasks are completed according to PPD and/or Client Standard Operating Procedures/Working Practice Documents. The Associate Records Specialistworks closely with other Records Specialists and will occasionally assist with other archives responsibilities such as archiving hard copy data. May train new department staff. May assist with special projects.

Education and Experience: High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification, Associate's degree preferred Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Knowledge, Skills and Abilities: Good communication and interpersonal skills Demonstrated organizational skills and strong attention to detail with proven ability to handle multiple tasks efficiently and effectively Ability to effectively analyze project specific data/systems to ensure accuracy and efficiency Flexibility to reprioritize workload to meet changing project timelines Excellent English and grammar skills, (second language a plus)

Working Environment:

PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary and/or standing for typical working hours. Able to lift and move objects up to 25 pounds Able to work in non-traditional work environments. Able to use and learn standard office equipment and technology with proficiency. May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

PPD Defining Principles:

- We have a strong will to win - We earn our customer’s trust - We are gamechangers - We do the right thing - We are one PPD -

If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, then please submit your application – we’d love to hear from you

Essential Functions: Processes (scans/images, indexes, files) incoming documents. Assists quality teams as required by scanning and/or filing of all documents as needed. Acts as a team subject matter expert on the filing process. Assists with team deliverables. Performs transfer/archival or central archival related tasks Works on special projects as assigned by Archives Supervisor. Responsible for ensuring scanning accuracy and that all records management tasks are completed according to PPD and/or Client Standard Operating Procedures/Working Practice Documents. The Associate Records Specialistworks closely with other Records Specialists and will occasionally assist with other archives responsibilities such as archiving hard copy data. May train new department staff. May assist with special projects.

Education and Experience: High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification, Associate's degree preferred Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Knowledge, Skills and Abilities: Good communication and interpersonal skills Demonstrated organizational skills and strong attention to detail with proven ability to handle multiple tasks efficiently and effectively Ability to effectively analyze project specific data/systems to ensure accuracy and efficiency Flexibility to reprioritize workload to meet changing project timelines Excellent English and grammar skills, (second language a plus)

Working Environment:

PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary and/or standing for typical working hours. Able to lift and move objects up to 25 pounds Able to work in non-traditional work environments. Able to use and learn standard office equipment and technology with proficiency. May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

PPD Defining Principles:

- We have a strong will to win - We earn our customer’s trust - We are gamechangers - We do the right thing - We are one PPD -

If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, then please submit your application – we’d love to hear from you