Executive Assistant

We are vital links between an idea for a new medicine and the people who need it. We are the people of PPD — thousands of employees in locations worldwide connected by tenacity and passion for our purpose: to improve health. You will be joining a truly collaborative and winning culture as we strive to bend the time and cost curve of delivering life-saving therapies to patients.   

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments. 

Executive Assistants provide senior-level administrative support to senior leaders, effectively managing day-to-day administrative functions including planning, organizing and scheduling in a global, corporate environment.

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.  

Summarized Purpose:Provides senior-level administrative support for a department or manager (associate director and above), effectively managing the day-to-day administrative functions including planning, organizing and scheduling.

Essential Functions:   Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requestedProvides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussionsProduces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphicsInventories, orders and distributes office supplies while anticipating needed suppliesSorts and distributes incoming phone calls, emails, mail, and correspondenceMaintains calendar of executive and ensures he or she remains on schedule and properly prioritized throughout the dayArranges global travel schedule and reservations and prepares expense reports and ensures submission in a timely fashionCoordinates details of onsite and offsite meetings and conferences including catering needsCooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.We are vital links between an idea for a new medicine and the people who need it. We are the people of PPD — thousands of employees in locations worldwide connected by tenacity and passion for our purpose: to improve health. You will be joining a truly collaborative and winning culture as we strive to bend the time and cost curve of delivering life-saving therapies to patients.   

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments. 

Executive Assistants provide senior-level administrative support to senior leaders, effectively managing day-to-day administrative functions including planning, organizing and scheduling in a global, corporate environment.

At PPD we hire the best, develop ourselves and each other, and recognize the power of being one team. We offer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.  

Summarized Purpose:Provides senior-level administrative support for a department or manager (associate director and above), effectively managing the day-to-day administrative functions including planning, organizing and scheduling.

Essential Functions:   Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requestedProvides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussionsProduces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphicsInventories, orders and distributes office supplies while anticipating needed suppliesSorts and distributes incoming phone calls, emails, mail, and correspondenceMaintains calendar of executive and ensures he or she remains on schedule and properly prioritized throughout the dayArranges global travel schedule and reservations and prepares expense reports and ensures submission in a timely fashionCoordinates details of onsite and offsite meetings and conferences including catering needsCooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.Education and Experience:   High school/secondary school graduate or professional certification

Previous administrative experience (comparable to 2-6 years)

Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.

Knowledge, Skills and Abilities: Good knowledge of company operations, policies and procedures.Strong Microsoft Office skills.Strong communication, organizational and interpersonal skills.Ability to identify and set priorities and effectively perform a variety of task simultaneously.Ability to deal professionally with highly confidential information and matters.Strong attention to detail and accuracy.Positive attitude and ability to work effectively with others at all levels of the organization.Experience using corporate travel and expense and timesheet software systems preferredWorking Environment:  PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.

Able to work upright and stationary for typical working hours.

Ability to use and learn standard office equipment and technology with proficiency.

Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

May require travel. (Recruiter will provide more details.)

PPD Defining Principles: - We have a strong will to win - We earn our customer’s trust - We are gamechangers - We do the right thing -We are one PPD - 

 If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, then please submit your application – we’d love to hear from youEducation and Experience:   High school/secondary school graduate or professional certification

Previous administrative experience (comparable to 2-6 years)

Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.

Knowledge, Skills and Abilities: Good knowledge of company operations, policies and procedures.Strong Microsoft Office skills.Strong communication, organizational and interpersonal skills.Ability to identify and set priorities and effectively perform a variety of task simultaneously.Ability to deal professionally with highly confidential information and matters.Strong attention to detail and accuracy.Positive attitude and ability to work effectively with others at all levels of the organization.Experience using corporate travel and expense and timesheet software systems preferredWorking Environment:  PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.

Able to work upright and stationary for typical working hours.

Ability to use and learn standard office equipment and technology with proficiency.

Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

May require travel. (Recruiter will provide more details.)

PPD Defining Principles: - We have a strong will to win - We earn our customer’s trust - We are gamechangers - We do the right thing -We are one PPD - 

 If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, then please submit your application – we’d love to hear from you