Manager, Facilities

Are you a Facility Manager experienced in managing external providers and the technical inspection of buildings? We have a busy and varied position in Berlin Westend, where you are responsible for the Early Phase Clinic working closely with the Clinical Unit Head. On occasion you support our office nearby and the depot in Schönefeld. Since you move between these places of work, you should have a driver's license.

You manage a team which includes a handyman, technicians, and cleaners.  You need to be supportive and provide direction to the team on the day-to-day operation. In this role you need to be accountable, adaptable, and able to work on your own initiative.

This is an office-based role with the option of 1 day working from home.

Key Accountabilities:

• Supervises on-site CRES team to maintain day-to-day operations of facilities
• Monitors the safety and cleanliness of interior and exterior areas
• Ensures routine maintenance, inspections and repairs are completed as scheduled and as needed
• Provides metrics and reports to management on maintenance, safety, facility operations, utilization, or others based on leadership discretion
• Partners with Procurement on supplier relationships, and procure to pay processes
• Develops and maintains business continuity plans, and health and safety plans
• Maintains site compliance for all inspections/audits, regulatory or client or statutory authorities
• Implements and enforces CRES policy and procedures
• Manages utilization, space, and occupancy planning
• Participates in formal staff review processes, performance evaluations and timekeeping
• Work closely with business partners to craft solutions to business needs and implement them

Skills:

• Excellent interpersonal, verbal, and written communication skills
• Service oriented, problem-solving skills and solutions focused
• Self-motivated with a hand on approach
• Team player and builder
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Willingness to work in a matrix environment
• Values the importance of teamwork
• Fluent in German and good in English, both verbal and writing

Knowledge and Experience:

• A wealth of experience working in a corporate facility support or related environment
• Oversight of a multi-site environment at Management level
• Knowledgeable of building systems and technology, e.g. HVAC, Security, Sound Proofing, Lighting Controls, etc.
• Experience in Environmental, Health and Safety regulations and have a good understanding of the different legislations in place
• Experience in construction management and real estate operations preferred
• Must have a driving license

Education:

• Sound professional level experience or a Degree in Business or Engineering would be advantageous