Virtual Meetings Project Coordinator, Technology Solutions Team

As a company, our vision is to be the preferred technology partner - “from molecule to market” - for major life science and pharma companies.

The Technology Solutions team provides technology applications and solutions to Life Science clients across offerings ranging from CRM, Multichannel Marketing, Compliance, Social Media, Content Management, Performance Management and Master Data Management solutions.

The team sells and delivers world-class technology and implementation services and is responsible for building relationships at executive and senior level with HQs and local affiliates in the assigned geography.

IQVIA Technology Solution has recently expanded their offering including Virtual Meeting Services into their service portfolio.  Virtual Meeting Services delivers best-in-class digital events, reducing the time and effort required to manage logistics and oversee event details.

Our team of experts provides support and a white-glove service approach, delivering highly interactive and engaging virtual meetings. To address the increasing demand from our clients, we are currently looking for a Virtual Meetings Project Coordinator.

Job Overview

Provide support and assistance to project managers and project teams related to the delivery of Virtual Meetings.  Will support all project-related activities for assigned projects in accordance with SOPs, policies and practices.

Essential Functions

• Assist with the establishment of new procedures and offer suggestions for process improvements for existing procedures.
• Set up and maintain all project documentation files and records.
• Assist with the creation and coordinate all information and communications for assigned projects.
• Update and maintain internal databases, tracking systems and project plans with project specific information.
• Prepare, analyze and distribute status, tracking and project finance reports.
• Prepare presentation materials for meetings and project summary data.
• Coordinate project team and customer meetings, identifying and planning appropriate medium (Web, telecon, face to face) and ensuring arrangements are handled appropriately. Determine and plan all meeting requirements in advance, as directed by the Project Manager.
• Take and record minutes, notes and actions at assigned meetings, distribute and follow up accordingly.
• Coordinate with other project support staff within and across the organization to identify and consolidate support processes.
• Will serve as backup contact for internal project team as designated by project manager.
• May undertake project management activities as per PM’s directions.

Qualifications

• High School Diploma or equivalent is required
• 2 years of experience in running meetings & events for the Life Sciences industry is highly preferred. Experience in similar fields such as scientific content management or training courses design and delivery is also welcome
• Proven fluency in English and at least in one of the following languages: German or French as mandatory while Spanish or Italian are nice to have. Being native speaker will be an advantage. All other European languages are also of interest
• Strong software and computer skills, including MS Office applications
• Good communication and interpersonal skills
• Ability to establish and maintain effective working relationships with coworkers, managers and clients
• Customer oriented and result driven: stay focused despite adversity, being resilient to pressure and demonstrating a “make it happen” mentality is essential to succeed in the role
• Good problem-solving skills
• Strong organizational skills: ability to prioritize activities, be multitasking and manage time efficiently in a fast-paced environment
• Ability to work independently

Contract: 1 year fixed-term contract

Location: Athens

Candidates are kindly requested to submit their CV in English

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.