Office Assistant

Parexel is recruiting for a part-time Office Assistant for our office in Wavre, Belgium.

This is a great opportunity for a candidate with administrative experience well as a person looking to gain new front house and administrative experience at a global organization.

As the Office Assistant you will serve as the first point of contact for all visitors at the Parexel office. The key responsibilities will include informing company personnel of visitor arrival, maintain security and telecommunications system and informing visitors by answering or referring inquiries.

Key accountabilities

- Handle all telephone calls in a professional and efficient manner- Develop effective relationships with internal client - General administrative functions (filing, printing, copying, faxing, laminating etc) - Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures - Coordination of transport/taxi arrangement for visitors - Coordinate the meeting room schedule and ensuring special requirements in terms of setup and equipment are met - Coordinate/distribute hospitality requests for internal/external meetings - On-site coordination for videoconference calls - Process and responsible incoming and outgoing mail, faxes and packages - Coordinate courier express service  

Skills

- Excellent interpersonal and telephone skills- Fluent command of English in addition to Dutch and/or French (oral and written)- Team oriented and with social competence- Ability to work autonomously in a fast-paced environment possess knowledge in coordination and competence for communication at all levels, efficiently organized, good knowledge of Microsoft Windows Office

Work Experience

- Proven experience in the field of customer care service with emphasis on reception- Highly motivated and service orientated starters welcomed

Education

High school diploma, vocational education/professional training as secretary, foreign language correspondence clerk, hotel business employee, management assistant in hotel and hospitality or travel agent.