Corporate Billing Administrator

Job Summary

Ensure timely and accurate delivery of global commercial billing documents and adhere to all related practices and policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

⦁    Provide support to global businesses on all invoicing and contracts-based billing milestones. ⦁    Execute the timely administration of commercial documents related to global billing and invoicing jobs.  ⦁    Facilitate follow up calls or correspondence to internal and external clients that have not expedited the execution of contract billing documentation. ⦁    Work with study monitors at all global locations to ensure billing milestones have been achieved prior to invoicing.   ⦁    Assist with commercial invoicing via E-Commerce Platforms related to electronic billing portals  ⦁    Investigate and assist in the resolution of client invoice disputes. ⦁    Prepare and mail client statements and invoices. ⦁    Maintain accurate notes on all departmental documentation.  ⦁    Work with global divisional finance staff to address client billings and questions. ⦁    Recommend techniques to improve productivity, increase efficiencies, cut costs, take advantage of opportunities, and maintain state-of-the-art practices. ⦁    Assist Corporate Collections Department with the collection of overdue invoices as needed. Prepare Proforma invoices ⦁    Prepare a variety of reports as requested. ⦁    Perform the management of PO Submissions in box and distribute accordingly. ⦁    Perform all other related duties as assigned.

Job Qualifications

⦁    Education:   High School Diploma or General Education Degree (G.E.D) or equivalent in a related discipline. ⦁    Experience:  Minimum 4 to 6 years related experience required.  Prior experience in a contract research/pharmaceutical setting preferred. ⦁    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. ⦁    Certification/Licensure: None. ⦁    Other:  Must be proficient in the use of desktop applications (word processing, spreadsheets, and databases).  Knowledge of SAP and Salesforce is preferred.

PHYSICAL DEMANDS: ⦁    Must regularly operate a computer and occasionally operate other office productivity machinery such as a calculator, copy machine, computer, printer, fold and envelop machine.   ⦁    Must regularly communicate with employees/clients and must be able to exchange accurate information verbally and in writing. ⦁    Must occasionally move about inside the office to access file cabinets, office machinery, etc. 

WORK ENVIRONMENT: ⦁    General office working conditions, the noise level in the work environment is usually quiet.

Compensation Data

The pay range for this position is $21.50-$26.50 HR. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, and location.

Competencies