This job posting may have expired!
Use our `search` to find similar offers.
Similar jobs

Project Coordinator/Administrative Assistant

IQVIA Holdings Inc.

Various Locations

IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

The vision for R&DS Technologies is to become the market leader in digital R&D solutions.  We own best in class teams delivering market leading digital R&D solutions focused on seamless and meaningful experiences and outcomes for patients, partners and people.  Our team builds commercial products in the clinical technology space, and serves the world’s largest CRO with technology, tools and applications driving growth and productivity.

At IQVIA, you’ll have the opportunity to build your career, while helping our customers drive human health outcomes forward. We dedicate our experience, resources and reputation so that you can drive your career and choose the path that best defines your development and success. We look for the very best people, and then give them meaningful work to do. We don’t simply think about careers, we think about contributions

Job Overview
In this role you’ll be supporting several technology leaders with administrative support (up to 40%) and project coordination. Additionally business responsibilities will necessitate you to have  contact and exposure to confidential informationrequiring use of tact, diplomacy and discretion. Duties and responsibilities will requireconsiderable judgment and initiative in resolving problems and making recommendations. You’ll be professionally representing the
manager and/or department assigned and assisting IT leaders in the coordination, support and completion of IT process improvement and project management activities.

Responsibilities

  • Report sales and marketing activities
  • Project management of special projects
  • Support on Marketing activities
  • Assume responsibilities of specified departmental tasks when required.
  • Schedule of appointments as determined by priority
  • Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager.
  • Maintain all files, confidential records.
  • Coordinate travel schedules, arranging meetings and teleconferences
  • Filter all telephone calls, mail and email; dispersing and handle as appropriate
  • Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
  • Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
  • May be responsible for taking and distributing internal meeting minutes.
  • Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
  • May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
  • Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
  • Ensure that communications are promptly and accurately dispatched.
  • Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
  • May be responsible for the submission of staff expense reports in a timely manner.
  • May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
  • When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
  • Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
  • Take responsibility for the selection and procurement of all Facilities related supplies.
  • Performs other duties as required.

    Qualifications
    Bachelor in Business with focus on marketing or Information systems or MIS
    • Computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).
    • Good communication skills (written and verbal).
    • Ability to work both within a team environment and independently to prioritize tasks
    • Ability to maintain timelines
    • Ability to manage time efficiently
    • Ability to perform multiple tasks.
    • Ability to establish and maintain effective working relationships with coworkers, managers and clients

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.

Job posted: 2020-08-20

3