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Onsite Administrative Assistant
IQVIA Holdings Inc.
Ottawa, Canada
We are looking for an Onsite Administrative Assistant to join us full time at our Privacy Analytics team in the heart of the downtown Ottawa. Privacy Analytics works on the cutting edge of data de-identification and re-identification research and we have translated this patented research into an amazing offering of software products and services that are enabling researchers to access healthcare data for analysis while ensuring individuals’ identities are protected.
Working full time in the Privacy Analytics facility, you will provide a high level of accurate administrative support to management and/or the organization such as producing documents; collecting, recording, sorting and filing information; handling the mail; preparing routine reports; making travel arrangements; arranging meetings and appointments; responding to inquiries and operating office equipment.
In this role you will:
- Conduct a range of diverse administrative or staff functions, which may include facilities, office expenses, on-boarding & off-boarding logistics, information technology, planning, supply, and other corporate services.
- Provide admin support to the department Executive Assistant/s (EA) with general admin tasks and may provide emergency cover in EA’s absence
- Typical duties include but are not limited to on/offboarding, booking international travel & processing expenses, practical meeting support (booking meeting space and ordering catering), processing invoices, event management activities including directing social activities
- Work in the office full time to support office facilities: maintaining a functional workspace, ensuring office supplies are fully stocked, receiving and sending post, answering and directing phone calls
- Provide support to other functional areas, maintaining databases and collating /creating PowerPoint presentations
To do this you will have:
- 3 - 5 years of experience administrative or secretarial experience, or equivalent combination of business school/secretarial training and job-related experience.
- Advanced knowledge in MS Outlook programs, particularly PowerPoint & Excel are an advantage or have a proven aptitude to learning new technologies
- High School Diploma or equivalent
- A can-do, positive attitude and the ability to communicate positively and effectively to a wide range of stakeholders
- Excellent organizational skills
- A detail oriented & solutions driven mindset
- A proactive self-starter & quick learner
- The ability to multi-task & work in fast-paced busy environment
Office Address: Laurier Ave W #200, Ottawa, ON K1P 5J6, Canada.
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At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 70,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.
Job posted: 1970-01-01