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Facilities Coordinator (m/f/d)

Parexel International Corporation

Berlin, Land Berlin, Germany

This job is temporary position until 30th September 2022.

Key Accountabilities: To supervise and ensure the effective and professional conduct of the main reception staff, housekeeping, mailroom, and switchboard services. Back up Receptionist and role of JD To coordinate the booking of all meeting rooms and shared facilities. To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments. To effectively procure and manage the use of office supplies and stationery. Administration and insurance of Company Pool Vehicles, parking Space Assignment / Parking Arrangements where needed in a location. Oversee general facilities technical, equipment, furniture repair and preventative maintenance Assist with space planning and/or move management Manage third party vendors if applicable Full management of mailroom activities QualificationsKnowledge/Skills: Computer literate (MS Office incl. Outlook), Good organizational skills and the ability to work under pressure Self-motivated, able to work on own initiative and as part of a team Excellent interpersonal, verbal and written communication skills Client focused approach to work Ability to represent PAREXEL to clients in a positive and professional manner A flexible attitude with respect to work assignments and new learning Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail Willingness to work in a matrix environment and to value the importance of teamwork Ability to work in cross-functional areas Experience in the use of hand tools for minor repairs Languages Fluent in local language and English, both verbal and writing

Job posted: 2022-07-09

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