Facilities Coordinator (m/f/d)

An exciting opportunity for Facilities Coordinator (m/w/d) to join the Corporate Real Estate & Services (CRES) team.  Do you have experience of working within a building services/CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you!

This position will be based at Parexel’s office in Bio Park in Paris

Key Accountabilities:

• To supervise and ensure the effective and professional conduct of the main reception staff, housekeeping, mailroom and switchboard services.
• Provide back up for the Receptionist 
• To coordinate the booking of all meeting rooms and shared facilities.
• To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
• To effectively procure and manage the use of office supplies and stationery.
• Administration and insurance of Company Pool Vehicles, parking Space Assignment/Parking Arrangements where needed in a location.
• Oversee general facilities technical, equipment, furniture repair and preventative maintenance  
• Assist with space planning and/or move management
• Manage third party vendors if applicable
• Full management of mailroom activities

Skills, Knowledge, and Experience:

• Proven experience in administration/building services
• Fluent in local language and English, both verbal and writing
• Computer literate (MS Office incl. Outlook),
• Well organised, ability to work under pressure and on own initiative
• Self-motivated and independent
• Excellent interpersonal, verbal and written communication skills
• Client focused approach to work
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Willingness to work in a matrix environment and to value the importance of teamwork
• Ability to work in cross-functional areas
• Ability to represent PAREXEL to clients in a positive and professional manner
• Experience in the use of hand tools for minor repairs

Education:

• High School Diploma
• Secretarial Diploma or equivalent experience
• Technical Diploma (any relevant area) or equivalent experience
• Professional training in the area of handcraft and/or experience in building services