Executive Administrative Assistant

Job Overview
In this role you’ll be supporting several technology leaders with administrative support (up to 40%) and project coordination. Additionally business responsibilities will necessitate you to have  contact and exposure to confidential information requiring use of tact, diplomacy and discretion. Duties and responsibilities will require considerable judgment and initiative in resolving problems and making recommendations. You’ll be professionally representing the manager and/or department assigned and assisting IT leaders in the coordination, support and completion of IT process improvement and project management activities.

Responsibilities
•         Report on product planning/roadmap activities
•         Project management of special projects
•         Support and system administration on product planning/roadmap activities
•         Assume responsibilities of specified departmental tasks when required.
•         Schedule of appointments as determined by priority
•         Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager.
•         Maintain all files, confidential records.
•         Coordinate travel schedules, arranging meetings and teleconferences
•         Filter all telephone calls, mail and email; dispersing and handle as appropriate
•         Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
•         Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
•         May be responsible for taking and distributing internal meeting minutes.
•         Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
•         May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
•         Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
•         Ensure that communications are promptly and accurately dispatched.
•         Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
•         May be responsible for the submission of staff expense reports in a timely manner.
•         May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
•         When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
•         Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
•         Take responsibility for the selection and procurement of all Facilities related supplies.
•         Performs other duties as required.

Qualifications
• Bachelor in Business with focus on marketing or Information systems or MIS
• Computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).
• Good communication skills (written and verbal).
• Ability to work both within a team environment and independently to prioritize tasks
• Ability to maintain timelines
• Ability to manage time efficiently
• Ability to perform multiple tasks.
• Ability to establish and maintain effective working relationships with coworkers, managers and clients

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 70,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at workday_recruiting@iqvia.com to arrange for such an accommodation.