Administrative Assistant, Site Contract Teams

Parexel is in the business of improving the world’s health. We do this by providing a suite of biopharmaceutical services that help clients across the globe transform scientific discoveries into new treatments. From clinical trials to regulatory, consulting, and market access, our therapeutic, technical, and functional ability is underpinned by a deep conviction in what we do. We believe in our values; Patients First, Quality, Respect, Empowerment & Accountability.

We are currently looking for an Administrative Assistant supporting the Site Contract teams, to be office based in Warsaw, Poland.

This role will provide administrative support to the Site Contract groups within Clinical, focused on Contract amendments and signatures. This will entail managing the team mailbox ensuring proactive action taken within tight timelines. Other duties can include assisting with reports, project deliverables, phone coverage, electronic file management, copying, filing and general typing. May involve support to include calendar management, meeting scheduling and logistics, expense report preparation, development of presentation materials and other general administrative duties

Oversee team mailbox and action Contract amendments and signature requests

Assist by drafting and editing communications, correspondence and internal reports.

Assist in preparing meeting presentations (MS PowerPoint) and handouts. Tasks may include formatting presentations, copying presentations and preparing binders.

Arrange meeting logistics, teleconferences, business unit and client meetings.

Overall phone coverage, facilitating messages to office personnel.

General copying, editing, typing and distributing documents and general correspondence.

Electronic file management.

Complete and process check request and expense reports, as required.

Communicate and coordinate with management and administrative personnel in all offices to ensure the highest quality services.QualificationsSound experience working as an administrator in a business environmentBasic education in Business or related field, or equivalent experience Strong written and spoken English required