Meetings Coordinator

Parexel is looking for a Meetings C oordinator in the Tri-State area to work partially remote from home. US and international travel required will be required.

This is an entry level position ideally for someone coming from a Hospitality Management college program or someone with some work experience in meetings and events.

Position Summary

Energetic, eager to learn, entry level meeting coordinator to work with the team to implement pharmaceutical and biotech supported programs and activities. These include a variety of in-person and virtual medical education programs such as advisory boards, investigator meetings, and symposia. A comfort level with technology is required. This position includes administrative duties, meeting website management, phone support, and email communications and some travel.

Responsibilities Act as main point of contact for all attendee inquiries Create, update daily maintenance of program databases Create and manage attendee response reports Responsible for the creation, customization and configuration of virtual and in-person event registration pages Process attendee and faculty expense reimbursements For virtual events, provide assistance and guidance with any attendee connection issues, as well as basic technical support during an event Generate and download reports: registrant, attendee, polling responses, and Q&A For in-person events facilitate attendee Hotel, Air & Ground arrangements Create aggregate spend reports according to client compliance regulations

QualificationsQualifications and Skills Bachelor's degree preferred Entry-Level position or some work experience in meetings and events is an advantage Solid MS Office Suite skills Familiarity with CVENT is a plus Ability to handle personal information in a professional manner Must be extremely organized and possess superior attention to detail Excellent written and verbal communication Ability to multi-task, prioritize workload and meet deadlines Physical demands

Some lifting of boxes

Work environment

Moderate travel required during peak meeting months and may involve weekends from time to time. In office (Northern NJ) days prior to in-person meeting dates for shipping/meeting material preparation are preferable but not essential. EEO DisclaimerParexel is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.