Project Specialist I (Bloemfontein or Centurion, South Africa)

A Project Specialist I works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables. A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech & Emerging client’s projects can be considered Project Initiation Management: Updating and customizing of systems and tools according to applicable Standard Operating Procedures (SOPs) Project Execution and Control Management: Study reporting and analysis with subsequent highlighting issues for project team. Maintenance of systems and tools according to applicable SOPs Project Integration Management: Responsible for drafting a consistent coherent project management plan, including coordinated planning of the different project activities and input from the different functions. The plan covers all parts of the project to be integrated together (scope, Change in Scope, risk plan, quality plan, communication plan, schedule, procurement plan, and resource plan). Responsible for updating the project plan as needed and collaborating with the Project Leader (PL) to execute the plan and close the project Project Meeting Management: Project meetings preparation and attendance; support preparation of required information for project review meeting; reporting of owned responsibilities during meeting attendance; support tracking and follow-up of action items Project Vendor Management: Collaborate with PL and Functional Leaders (FLs) to ensure study supplies are delivered as required and according to contract obligation. Assist PL with vendor selection Project Financial Management: Collaborate with the PL and FLs in the resourcing process. Processing pass through cost invoicing, third-party invoicing, generating Purchase Orders, monthly review of project labor hours, maintenance of project TIME Codes Project Closure Management: Collaborates with PL on ensuring that systems are closed, documents archived and final work handed-over to the sponsor.QualificationsSkills:

Excellent interpersonal, verbal and written communication skills, as the exchange of information is a significant part of the job

Attention to detail and quality of work

Client focused approach to work

A flexible attitude with respect to work assignments and new learning

Ability to manage multiple and varied tasks with enthusiasm and prioritize workload

Willingness to work in a matrix environment and to value the importance of teamwork

Problem solving and judgement ability

Education:

Intermediate to Advanced English level for non-native English speakers; Bachelor degree or equivalent degree Master degree, post-graduation or equivalent desired