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Executive Admin Asst

Laboratory Corporation of America Holdings (Covance)

Princeton, New Jersey, United States

<h2>Job Overview:</h2>Provide administrative support to the Vice President of Covance by LabCorp including but not limited to calendar management, meeting management, presentation preparation, travel arrangement management, expense report preparation and processing and other administrative duties as assigned. <ul><li style="color: #2d2d2d;">Act as Executive Assistant for the VP of Informatics managing a large, global team of IT, Data Science and Clinical Research professionals.</li><li style="color: #2d2d2d;">Liaise with executive and senior leadership, clients and partners.</li><li style="color: #2d2d2d;">Manage business calendar, email and phone communications.</li><li style="color: #2d2d2d;">Manage meeting agendas, planning, scheduling and facilitate meeting logistics.</li><li style="color: #2d2d2d;">Attend team meetings, record and manage action items.</li><li style="color: #2d2d2d;">Plan and organize onsite and offsite events and partner collaborations.</li><li style="color: #2d2d2d;">Make travel arrangements, manage flight, hotel, car, etc. reservations, obtain travel visas.</li><li style="color: #2d2d2d;">Handle procurement of supplies and equipment.</li><li style="color: #2d2d2d;">Submit expense reports and manage expense reconciliations.</li><li style="color: #2d2d2d;">Manage vendor purchase requisitions, purchase orders and invoices.</li><li style="color: #2d2d2d;">Prepare organizational charts, track open positions, provide headcount reports.</li><li style="color: #2d2d2d;">Collaborate with HR, recruiters and candidates through the hiring process.</li><li style="color: #2d2d2d;">Manage departmental new hire process including onboarding phase.</li><li style="color: #2d2d2d;">Collect monthly updates for the team and executive leadership.</li><li style="color: #2d2d2d;">Track open issues and follow-up items to closure.</li><li style="color: #2d2d2d;">Draft correspondence, make copies, directing inquiries and assist visitors.</li><li style="color: #2d2d2d;">Facilitate and coordinate communications and administrative procedures across the team, provide ad hoc support to team members, and interact with facilities management.</li><li style="color: #2d2d2d;">Assist with developing and updating PowerPoint, Excel and Word documents.</li><li style="color: #2d2d2d;">Provide small-scale project management of internal events and initiatives as needed.</li><li style="color: #2d2d2d;">Coordinate activities with external vendors, customers, etc.</li><li style="color: #2d2d2d;">Act as first contact for the Informatics Team and play the role of liaison, problem solver, and facilitator.</li></ul> Education / Qualification: <ul><li style="color: #2d2d2d;">College degree preferred</li><li>Minimum of 5 years related experience in a professional office setting.</li><li style="color: #2d2d2d;">Excellent communication and interpersonal skills.</li><li style="color: #2d2d2d;">Professional and positive demeanor, ability to work well as part of a team.</li><li style="color: #2d2d2d;">Advanced computer skills and proficiency with Microsoft Office.</li></ul> Experience: <ul><li style="color: #2d2d2d;">Proficiency in use of social media and business communication applications.</li><li style="color: #2d2d2d;">Effective in-person, phone & email/messaging presence.</li><li style="color: #2d2d2d;">Must be organized and possess a strong attention to detail.</li><li style="color: #2d2d2d;">Ability to multi-task in a fast-paced environment.</li><li style="color: #2d2d2d;">Ability to organize and prioritize across competing priorities.</li><li style="color: #2d2d2d;">Ability to manage high volume of communications and synthesize actions as needed.</li><li style="color: #2d2d2d;">Ability to manage invites quickly, simply and professionally.</li><li style="color: #2d2d2d;">Familiarity with various meeting, presentation and video teleconferencing technologies.</li><li style="color: #2d2d2d;">Experience with data entry, filing, faxing, and scanning.</li><li style="color: #2d2d2d;">Willingness to learn.</li></ul><h2>Education/Qualifications:</h2><ul><li style="color: #2d2d2d;">College degree.</li><li style="color: #2d2d2d;">Excellent communication and interpersonal skills.</li><li style="color: #2d2d2d;">Professional and positive demeanor, ability to work well as part of a team.</li><li style="color: #2d2d2d;">Advanced computer skills and proficiency with Microsoft Office.</li><li style="color: #2d2d2d;">Proficiency in use of social media and business communication applications.</li><li style="color: #2d2d2d;">Effective in-person, phone & email/messaging presence.</li><li style="color: #2d2d2d;">Must be organized and possess a strong attention to detail.</li><li style="color: #2d2d2d;">Ability to multi-task in a fast-paced environment.</li><li style="color: #2d2d2d;">Ability to organize and prioritize across competing priorities.</li><li style="color: #2d2d2d;">Ability to manage high volume of communications and synthesize actions as needed.</li><li style="color: #2d2d2d;">Ability to manage invites quickly, simply and professionally.</li><li style="color: #2d2d2d;">Familiarity with various meeting, presentation and video teleconferencing technologies.</li><li style="color: #2d2d2d;">Experience with data entry, filing, faxing, and scanning.</li><li style="color: #2d2d2d;">Willingness to learn.</li></ul><h2>Experience:</h2><ul><li style="color: #2d2d2d;">Minimum of 5 years related experience in a professional office setting.</li></ul>

Job posted: 2021-04-09

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Executive Admin Asst

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