Project Coordinator II-BioPharm CMC

<h2>Job Overview:</h2><p style="margin-bottom: .0001pt;"><span style="font-family: 'times new roman', times; font-size: 12pt;">Our Greenfield Covance site is currently recruiting for a Project Coordinator to join the Biopharmaceutical Chemistry Manufacturing Controls (CMC) division. The CMC division provides end-to-end analytical solutions and testing services to ensure quality control of our clients manufactured drug products. We work with leading pharmaceutical and biotech clients to ensure that their manufactured drug product or API (Active pharmaceutical Ingredient) passes all quality testing. Once this testing is complete, it brings our clients one-step closer to successfully launching that drug product on the market.</span></p><p style="margin-bottom: .0001pt;"> </p><p style="margin-bottom: .0001pt;"><span style="text-decoration: underline; font-size: 12pt;"><em><strong><span style="font-family: 'times new roman', times;">Job Duties:</span></strong></em></span></p><p style="margin-bottom: .0001pt;"> </p><p style="margin: 0px;"><span style="font-family: 'times new roman', times; font-size: 10pt;"><strong>Initiation </strong></span></p><ul><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May support PM in the on-boarding process of new clients </span></li><li style="margin: 0in 0in 2.0pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">With guidance, may participate in the client enquiry / project initiation process using an understanding of the triage process. May assist the PM and / or triage team in generation of Client specific proposals </span></li><li style="margin: 0in 0in 2.0pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May assist with reviewing project scope for alignment with contract requirements in terms of work scope </span></li><li style="margin: 0in 0in 2.0pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">As applicable and with guidance, may assist in the preparation of timelines to support the quote process in conjunction with Client Services and Operations. </span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Assist in Study Numbers and/or Project numbers requests or distribution process as required. </span></li></ul><p style="margin: 0px;"><span style="font-size: 10pt; font-family: 'times new roman', times;"> </span></p><p style="margin: 0px;"><span style="font-family: 'times new roman', times; font-size: 10pt;"><strong>Planning </strong></span></p><ul><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May act as the primary point of contact for the project work for internal/external customers </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">With guidance, and using the appropriate system, with guidance manage and coordinate schedules across the department, including lab scheduling and resource management. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Prepare and maintain contact details information. May assist the PM with the preparation of a project plan. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May participate in collaborative discussions with client and scientific teams to fully define the project requirements. Ensure these are communicated to the project team. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Assist with the tracking and review of contract generation. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Assist to set-up, monitor and maintain appropriate tracking for each project. Escalate issues as required </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">With appropriate guidance, participate in the communication and interaction with the project team, other departments, and clients. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Participates in project update meetings. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Escalate any barriers to project execution in a timely manner. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Communicate timeline changes or concerns to internal teams in a timely manner. </span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Participates in conference calls, internal meetings, and preparing for client visits. </span></li></ul><p style="margin: 0px;"><span style="font-size: 10pt; font-family: 'times new roman', times;"> </span></p><p style="margin: 0px;"><span style="font-family: 'times new roman', times; font-size: 10pt;"><strong>Monitoring and Controlling </strong></span></p><ul><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Has basic understanding of the quotation and contracts process. With guidance may assist in production, update, revision and reconciliation of project finance and revenue trackers. With guidance, submit WSC as required by the project </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May collect and collate internal and client metrics / KPI's for report out to internal teams and management </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">As appropriate for the project, assist with the production and maintenance of project issues logs. </span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">Escalate issues to the Project Manager as appropriate</span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May assist with financial projections and revenue recognition information.</span></li></ul><ul><li style="margin-left: .5in;"><span style="font-size: 10pt; font-family: 'times new roman', times;">May participate in risk assessment and lessons learned discussions.</span></li></ul><p style="margin: 0px;"><span style="color: windowtext; font-family: 'times new roman', times; font-size: 10pt;"> </span></p><p style="margin: 0px;"><span style="font-family: 'times new roman', times; font-size: 10pt;"><strong><span style="color: windowtext;">Closing </span></strong></span></p><ul><li style="margin-left: .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">May assist with the follow up with Clients during and after project completion to determine satisfaction levels and to gain insight into ways to improve our service offering. May support the PM with utilising CAIR process and NPS data to address internal / Client issues </span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">At the end of a project phase or at close of the project, may assist to close out all project tracking tools. </span></li></ul><p style="margin: 0px;"><span style="font-family: 'times new roman', times; font-size: 10pt;"><strong><span style="color: windowtext;">General </span></strong></span></p><ul><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Employ effective general management and interpersonal skills to participate in a positive culture and collaboration within internal and client project teams. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Support in coordination, schedule, and management of projects locally </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Acts with guidance to respond to unscheduled deadlines, client needs, and crises without neglecting other responsibilities </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Understand the role and accountability of the PMO within ED Chemistry Solutions. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Participate in process improvement initiatives within the PMO and associated business. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">May assist in collating information on planning and financial forecasting to the relevant business units </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">A working knowledge of the processes involved in the production of protocols, SOPs, analytical procedures, working documents, forms, reports, data evaluation and Client/QA audits is required. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">A general understanding of the principles, theories, and concepts of the scientific work that is being supported is required. </span></li><li style="margin: 0in 0in 1.9pt .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Ensure individual training records are up to date and accurately reflect capabilities. </span></li><li style="margin-left: .5in;"><span style="font-size: 10pt; color: windowtext; font-family: 'times new roman', times;">Perform other related duties as required.</span></li></ul><p style="margin-bottom: .0001pt;"><span style="font-size: 10.0pt; font-family: 'Calibri',sans-serif;"> </span></p><h2>Education/Qualifications:</h2><ul><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">The post holder will have a relevant degree and/minimum 1 year of relevant Project Management Office experience. </span></li><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">The ability to get things done by influencing others (both internal and external). </span></li><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">An up-to-date knowledge of regulatory guidelines is desirable. </span></li><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">Knowledge of capabilities and expertise of the Covance organisation and companies that may provide support services. </span></li><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">Commercial awareness, interpersonal and negotiating skills. </span></li><li style="margin: 0in 0in 4.95pt .5in;"><span style="font-size: 12pt; font-family: 'times new roman', times;">Learn and maintain knowledge of process excellence processes, tools and activities. </span></li></ul><h2>Experience:</h2><ul><li style="margin: 0in 0in 4.4pt .5in;"><span style="font-size: 11pt; font-family: 'times new roman', times;">Minimum 1 year industry experience in a relevant field. </span></li><li style="margin: 0in 0in 4.4pt .5in;"><span style="font-size: 11pt; font-family: 'times new roman', times;">Computing skills, including word processing and use of spreadsheets (e.g. Microsoft Office packages and Microsoft Project). </span></li><li style="margin: 0in 0in 4.4pt .5in;"><span style="font-size: 11pt; font-family: 'times new roman', times;">The post holder should be able to communicate effectively at all levels with other Covance employees, as well as external clients, suppliers, etc. </span></li><li style="margin-left: .5in;"><span style="font-size: 11pt; font-family: 'times new roman', times;">Proven ability to prioritize and manage time. </span></li></ul>