Project Specialist (South Africa)

Job Purpose:

The Project Specialist I works closely with the Project Leader and/or Project Manager on project management tasks during the entire project life cycle, contributing to achievement of study deliverables. A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech & Emerging client’s projects can be considered.

Key Accountabilities:

• Updating and customizing of systems and tools according to applicable SOP's

• Study reporting and analysis with subsequent highlighting issues for project team. Maintenance of systems and tools according to applicable SOP's.

• Responsible for drafting a consistent coherent project management plan, including coordinated planning of the different project activities and input from the different functions. The plan covers all parts of the project to be integrated together (scope, CIS, risk plan, quality plan, communication plan, schedule, procurement plan, and resource plan). Responsible for updating the project plan as needed and collaborating with the PL to execute the plan and close the project.

• Project meetings preparation and attendance; support preparation of required information for project review meeting; reporting of owned responsibilities during meeting attendance; support tracking and follow-up of action items.

• Collaborate with PL and PMs to ensure study supplies are delivered as required and according to contract obligation. Assist PM with vendor selection.

• Collaborate with the PL and PMs in the resourcing process. Processing pass through cost invoicing, third-party invoicing, generating Purchase Orders, monthly review of project labor hours, maintenance of project TIME Codes.

• Collaborates with PL/PM on ensuring that systems are closed, documents archived and final work handed-over to the sponsor.QualificationsSkills:

• Excellent interpersonal, verbal and written communication skills, as the exchange of information is a significant part of the job

• Attention to detail and quality of work

• Client focused approach to work

• A flexible attitude with respect to work assignments and new learning

• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload

• Willingness to work in a matrix environment and to value the importance of teamwork

• Problem solving and judgement ability

Knowledge and Experience:

• Relevant experience in the PS/ or similar role desired

• Basic knowledge of activities and procedures of the work area

Education:

• Intermediate to Advanced English level for non-native English speakers

• Bachelor’s degree or equivalent degree

• Master’s degree, post-graduation or equivalent desired

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