Clinical Contracts Analyst II - Vendor Contracts - FSP (Sponsor Dedicated)

Position Summary:

The Clinical Contracts Analyst I/II Vendor Contracts serves as a legal liaison for clinical contract requests such as, Non-Disclosure Agreements (NDAs), Service Agreements, and Ancillary Agreements and acts as a conduit between Clinical Development Operations (CDO) and the Legal group.

Job Responsibilities:

Manages Vendor Contracts (such as lab agreements, imaging agreements, CRO agreements) for Global Trials:

• Processes contract requests and helps facilitate early execution through the Contract 
• Management System
• Performs consistent quality audits of work output and documents knowledge base as needed
• Maintains accurate contract metrics on an ongoing basis
• Serves as primary contact for the Client during contract negotiation
• Ongoing interface with vendors, Buyer Managers and Legal regarding contractual issues during the lifetime of the contract
• Establishes and maintains direct vendor contact
• Manages and owns the contract process through its lifecycle from initial template stage to fully negotiated contract
• Responds to queries related to contracts
• Manages the contract escalation process to appropriate individuals, as needed
• Establishes good customer relations with vendors and internal stakeholders
• Is a conduit for contract requests to the Client Legal team from initial contract request through execution

Vendor Payment Activities:

• Review, verify and reconcile invoices. Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.
• Perform a match of invoices, receiving paperwork, and purchase orders.
• Process non-PO invoices by verifying receipts, supporting documentation, and appropriate approvals in accordance with established delegation of authority matrix.
• Assist with reconciling vendor statements and resolve accounts payable issues with vendors.
• Reconcile vendor statements and research/resolve any payment discrepancies.
• Processes all clinical contract requests and helps facilitate early execution through the Contract Management System
• Performs consistent quality audits of work output and documents knowledge base as needed
• Maintains accurate contract metrics on an ongoing basis
• Serves as primary contact for the Client during contract negotiation
• Ongoing interface with sites and vendors regarding contractual issues during the lifetime of the contract
• Establishes and maintains direct site and vendor contact

Qualifications:

• Minimum 1 to 2 years of experience working in a biotech or CRO, finance and/or legal environment, preferably in vendor contracts or site contracts
• Experience negotiating contract terms and invoice processing
• Intermediate Excel and database management skills