Site Payment Specialist

Summarized Purpose:

Responsible for site payments start up activities in advance of permanent team assignment. Assimilates data from various sources and influences the EDC builds, CTA template and payment system set up.

Job Roles and Responsiblities

• Reviews and understands protocol, site contract, eCRF and other electronic data sources in order to build the study in the payment processing tool. Has thorough understanding of protocol schedule of events (visits, activities and procedures) and site contracts, budgets and payment terms to define data points in electronic data systems to trigger payments for the events.

• Participates in KOM, PLM and cross-functional (PD, CO, GCS, DM, finance, etc.) meetings to facilitate study start-up activities such as payment system set up, visit name and subject/site number alignment, database design, risk register development, clinical trial agreement template language, sponsor MSA language, physician payment transparency reporting requirements, study team training, close out process awareness etc.

• Gathers study information/documentation for payments system setup and maintains files current.

• Influences database designs to facilitate payment processing.

• Verifies and monitors systems alignment template and takes actions as needed.

• Understands country-specific regulations which affect and impact ability to pay.

• May assist with payment system UAT testing; executes prescribed scripts, follows up and resolves any issues. Publishes final version into production after successful UAT and QC.

• Imports data and monitors data feeds.

• Leads handover meeting to assigned SPS when appropriate.

• Escalates risks appropriately to relevant stakeholders.

• Conducts handover to assigned SPS timely; responsible to share and file required documentation appropriately.

Summarized Purpose:

Responsible for site payments start up activities in advance of permanent team assignment. Assimilates data from various sources and influences the EDC builds, CTA template and payment system set up.

Job Roles and Responsiblities

• Reviews and understands protocol, site contract, eCRF and other electronic data sources in order to build the study in the payment processing tool. Has thorough understanding of protocol schedule of events (visits, activities and procedures) and site contracts, budgets and payment terms to define data points in electronic data systems to trigger payments for the events.

• Participates in KOM, PLM and cross-functional (PD, CO, GCS, DM, finance, etc.) meetings to facilitate study start-up activities such as payment system set up, visit name and subject/site number alignment, database design, risk register development, clinical trial agreement template language, sponsor MSA language, physician payment transparency reporting requirements, study team training, close out process awareness etc.

• Gathers study information/documentation for payments system setup and maintains files current.

• Influences database designs to facilitate payment processing.

• Verifies and monitors systems alignment template and takes actions as needed.

• Understands country-specific regulations which affect and impact ability to pay.

• May assist with payment system UAT testing; executes prescribed scripts, follows up and resolves any issues. Publishes final version into production after successful UAT and QC.

• Imports data and monitors data feeds.

• Leads handover meeting to assigned SPS when appropriate.

• Escalates risks appropriately to relevant stakeholders.

• Conducts handover to assigned SPS timely; responsible to share and file required documentation appropriately.

Knowledge, Skills and Abilities Required

• Excellent organizational skills and strong attention to detail

• Proven ability to handle multiple timeline sensitive tasks efficiently and effectively

• Flexible and able to reprioritize workload to meet changing project needs

• Excellent computer skills, proficient in MS Word and Excel. Preferred experience using PPD’s CTMS, EDC, or financial systems.

• Able to work independently and as a team member

• Effective communication skills, which includes English language (oral, written)

• Other language skills would be an advantage

• Demonstrates ability to extract pertinent information from study documentation such as protocol, contracts, budgets, etc. and perform applicable data entry of said documents

• Responsible for adhering to ICH Good Clinical Practices, Country Regulatory and/or applicable tax regulations, and PPD/Sponsor SOPs and WPDs regulations for all aspects of project implementation, execution, and closeout

• Ability to effectively analyze project specific data/systems to ensure accuracy and efficiency

• Thorough understanding of protocol, site contracts, payment terms, eCRFs, data sources.

• Clinical Management, medical language understanding and/or data management experience.

Education / Experience

High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification / Bachelor's degree preferred

Technical positions may require a certificate

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Knowledge, Skills and Abilities Required

• Excellent organizational skills and strong attention to detail

• Proven ability to handle multiple timeline sensitive tasks efficiently and effectively

• Flexible and able to reprioritize workload to meet changing project needs

• Excellent computer skills, proficient in MS Word and Excel. Preferred experience using PPD’s CTMS, EDC, or financial systems.

• Able to work independently and as a team member

• Effective communication skills, which includes English language (oral, written)

• Other language skills would be an advantage

• Demonstrates ability to extract pertinent information from study documentation such as protocol, contracts, budgets, etc. and perform applicable data entry of said documents

• Responsible for adhering to ICH Good Clinical Practices, Country Regulatory and/or applicable tax regulations, and PPD/Sponsor SOPs and WPDs regulations for all aspects of project implementation, execution, and closeout

• Ability to effectively analyze project specific data/systems to ensure accuracy and efficiency

• Thorough understanding of protocol, site contracts, payment terms, eCRFs, data sources.

• Clinical Management, medical language understanding and/or data management experience.

Education / Experience

High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification / Bachelor's degree preferred

Technical positions may require a certificate

Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).