Procurement and Facilities Manager, China and Japan

The Role

Accountable for the Procurement and Facilities functions run from our Shanghai office. Negotiating and contracting with vendors in China and Japan. Day to day running of the Facilities function in our Shanghai office.

Key Accountabilities

ProcurementSourcing from the best value sourcing be that a Reseller or directly. Running competitive procurement processes to ensure the best value for money is obtained.Supplier management – monitoring and active management of vendors. Formal QBR’s for top 10 suppliers in the category. Create and run the category strategy covering a tiered supplier base, business continuity planning, risk, compliance, performance and driving savings.Contract management – ensuring contracts are in place and fully compliant with all Calyx’s IT licence vendors.Relationship management – Work closely with stakeholders to build roadmaps from current to future state. To work closely with client facing and operational teams and respond in a timely and efficient manner to requests for quotes, move to contracting and working with the Supply Management team for requisitions and POs. Will be working along side Supplier Relations for the onboarding of new suppliers and onward management of them.FacilityPlan, budget and schedule office moves and modifications including project management tasksOrganize building maintenance including electrical & mechanical servicesOversee the day-to-day services and facilities operations (maintenance, mailroom services, reception)Provide Health and Safety information to employees. Compliance with FM & building related law as required by statuteQualificationsSkills & ExperienceHigh degree of proficiency in contracting and negotiating with suppliers.Ability to work to tight deadlinesExperience of reporting back savings, benefits and KPI’s.Fluent in local language, English required, both verbal and writingCollege diploma in FM, Engineering, Finance or Business or equivalentMinimum 2 years experience working in a Procurement or a Facility support or related environment

CompetenciesTeam playerMust be able to work across multiple stakeholders across the business Relationship builderSelf starter