Mental Health eConsults

The Effects of Mental Health eConsults: A Clinic-level Randomized Trial

The purpose of this study is to assess whether electronic consultations between primary care providers and psychiatrists affects mental health services delivered in primary care settings.

Study Overview

• Status: Completed
• Conditions: Mental Disorders
• Intervention / Treatment: Other: Mental Health eConsults; Other: Care as usual

Detailed Description

This study assesses the effects of electronic consultations (eConsults) between primary care providers and psychiatrists as a way to support the delivery of mental health services in primary care settings. The setting for the study are the primary care clinics of Allina Health.

The study uses a randomized rollout design. Across 45 primary care clinics, half of the clinics will be randomly assigned to receive access to eConsults at the start of the study. The other half of the clinics will provide care-as-usual for nine months, at which point they will also gain access to eConsults. Stratified randomization will be used, with stratification on whether primary care clinics have co-located specialty mental health services.

For primary care clinics that are given access to eConsults, the primary care providers in those clinics will have the option of ordering an eConsult on behalf of their patients, which will include specific questions about a particular patient's care. The request is routed to the service region's psychiatry pool, and the psychiatrists have the option of responding. If they choose to respond, the psychiatrist responds with their recommendations within one business day, and the PCP proceeds with care accordingly. The psychiatrist receives 0.75 work relative value units (wRVUs) for providing this service. All communications for the eConsult are routed through Allina's Epic system. Although patients will not be billed for eConsults over the course of the proposed research, some insurance plans do cover it and evidence of eConsult effectiveness may impel other insurers to cover the service.

The study will have two components. First, the investigators will collect web survey data from the primary care providers to assess how access to eConsults affects providers' perceptions of their support and skill for delivering mental health services to their patients. Second, the investigators will assess the effects of receiving eConsults at the patient level, by using data from the Electronic Medical Record system.

• Study Type: Interventional
• Enrollment (Anticipated): 900000
• Phase: Not Applicable

Contacts and Locations

Study Locations

• United States
  • Minnesota
    • Minneapolis, Minnesota, United States, 55407
      • Allina Health

Participation Criteria

Eligibility Criteria

• Ages Eligible for Study: Child; Adult; Older Adult
• Accepts Healthy Volunteers: Yes
• Genders Eligible for Study: All

Description

Inclusion Criteria:

• For the provider surveys, we will recruit all of the primary care providers who work in Allina's primary care clinics to participate in the surveys
• For the patient-level analysis, we will examine data from all patients seen in Allina's primary care clinics during the study period. We will include children and adults.

Exclusion Criteria:

• We will exclude patients from the patient-level analysis who have opted that their secondary data not be used by Allina for research purposes.

Study Plan

How is the study designed?

Design Details

• Primary Purpose: Health Services Research
• Allocation: Randomized
• Interventional Model: Parallel Assignment
• Masking: None (Open Label)

Number of Arms

2

Arms and Interventions

Participant Group / Arm	Intervention / Treatment
Experimental: Mental Health eConsults; Primary care clinics that will receive the eConsults intervention at the start of the study.	Other: Mental Health eConsults; Providers in primary care clinics who receive the intervention will be able to use electronic consultations (eConsults) with psychiatrists. If a primary care provider wishes to use eConsults, he/she will enter a specific question about a patient in the electronic medical record system and submit as an eConsult. A psychiatrist will review the question and the patient's record, and send a response back to the primary care provider within one business day.
Active Comparator: Usual care; Primary care clinics that will deliver care as usual for nine months, and will receive the eConsults intervention nine months subsequent to the eConsults "intervention" clinics.	Other: Care as usual; Providers in primary care clinics will deliver care as usual to their patients.

What is the study measuring?

Primary Outcome Measures

Outcome Measure	Measure Description	Time Frame
Use of eConsults	Whether an eConsult was actually ordered in a primary care visit for a mental health issue. Data will be extracted from the electronic medical record system.	Within one day of a primary care clinic visit

Secondary Outcome Measures

Outcome Measure	Measure Description	Time Frame
Frequency of specialist consultation	Primary care providers report how often in the past 6 months they consult with a mental health specialist for help with a patient's mental health issues at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and 6 months
How easy to consult with specialist	Primary care providers report how easy it is in the past 6 months to consult with a mental health specialist for help with a patient's mental health issues at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and 6 months
Patient contact with a specialist, 1 month	Whether patients see a mental health specialist within a month after a primary care visit. Data will be extracted from the electronic medical record system.	1-month
Patient contact with a specialist, 3 months	Whether patients see a mental health specialist within 3 months after a primary care visit. Data will be extracted from the electronic medical record system.	3-month
Patient contact with a specialist, 6 months	Whether patients see a mental health specialist within 6 months after a primary care visit. Data will be extracted from the electronic medical record system.	6-month
Change in depression symptoms	Depressive symptoms, as measured by the PHQ-9 at the office visit and again at a routine PHQ9 measurement within six months.	Baseline office visit to followup within 6 months
Total cost of care, 1 month	Total health care spending one month after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.	1-month
Total cost of care, 3 month	Total health care spending three months after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.	3-month
Total cost of care, 6 month	Total health care spending six months after a primary care visit (including the primary care visit). Data will be extracted from the electronic medical record system.	6-month
Providers get needed support for mental health care	Providers indicate agreement with whether they have adequate support for delivering five aspects of mental health care at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and 6 months
Any mental health service use, 2 week	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.	2-week
Any mental health service use, 1 month	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.	1-month
Any mental health service use, 3-month	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.	3-month
Any mental health service use, 6 month	Whether any mental health services (medication, counseling) were used after a primary care visit. Data will be extracted from the electronic medical record system.	6-months
Provider-perceived patient access	Providers' perceptions of how quickly their patients are able to access needed specialty mental health services at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and six months

Other Outcome Measures

Outcome Measure	Measure Description	Time Frame
Emergency department use, 1 month	Whether there was any emergency department use in the months after a primary care visit. Data will be extracted from the electronic medical record system.	1-month
Emergency department use, 3 months	Whether there was any emergency department use in the three months after a primary care visit. Data will be extracted from the electronic medical record system.	3-month
Psychotropic medication use, 1 month	Whether there was any psychotropic drug prescription and use in the month after a primary care visit. Data will be extracted from the electronic medical record system.	1-month
Psychotropic medication use, 3 month	Whether there was any psychotropic drug prescription and use in the three months after a primary care visit. Data will be extracted from the electronic medical record system.	3-month
Inpatient use, 1 month	Whether there was any emergency department use in the month after a primary care visit. Data will be extracted from the electronic medical record system.	1-month
Inpatient use, 3 month	Whether there was any emergency department use in the three months after a primary care visit. Data will be extracted from the electronic medical record system.	3-month
Confidence in depression treatment	Providers are asked about their levels of confidence in five aspects of depression treatment at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and six months
Skill in depression treatment	Providers are asked to assess their skill in four aspects of depression treatment at the baseline web survey questionnaire and the 6-month followup survey. Survey data will be collected from up to 400 primary care providers.	Baseline and six months

Collaborators and Investigators

• Sponsor: University of Minnesota
• Collaborators: Allina Health System
• Investigators: Principal Investigator: Ezra Golberstein, Ph.D., University of Minnesota

Study record dates

Study Major Dates

• Study Start: August 1, 2015
• Primary Completion (Actual): January 1, 2017
• Study Completion (Actual): March 1, 2017

Study Registration Dates

• First Submitted: August 14, 2015
• First Submitted That Met QC Criteria: August 18, 2015
• First Posted (Estimate): August 19, 2015

Study Record Updates

• Last Update Posted (Actual): November 1, 2019
• Last Update Submitted That Met QC Criteria: October 30, 2019
• Last Verified: October 1, 2019

More Information

Terms related to this study

• Additional Relevant MeSH Terms: Mental Disorders
• Other Study ID Numbers: 1507S76668