Associate, Proposals & Client Services - US - Remote

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What the Associate, Proposals and Client Services does at Worldwide

The Associate, Proposals and Client Services is responsible for the coordination, preparation and management of all requested proposals, RFIs and associated client service functions. This includes pricing and budget analysis, prioritization of client requests and interactions with all levels of Worldwide personnel to ensure efficient and comprehensive proposal preparation. The Proposals and Client Services Associate communicates with both scientific and business personnel to secure project scope, timelines and client special needs. In addition, this position maintains all internal tracking processes and customizes proposal templates for each client and opportunity.

What you will do

• Responsible for all aspects of assigned RFPs and RFIs. Manages the overall proposal process from receipt of RFP/RFI to final delivery.
• Work with Account Directors and Operational teams (i.e. clinical, bioanalytical and support services) to refine proposal scope and integrate solutions into complete proposals.
• Review protocols and other scientific documents to apply appropriate study information to budget tools.
• Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, reviews and approvals.
• Act as facilitator for collection of information from various sources. Work with subject matter experts to gather information and customize content.
• Maintain and update CRM database and internal tracking programs.  

What you will bring to the role

• Strong planning, strategizing, managing, monitoring, scheduling, and critiquing skills
• Excellent written and verbal communication skills to clearly and concisely present information
• Strong interpersonal skills in a fast-paced, deadline oriented, and changing environment
• Excellent ability to handle multiple tasks and many details in a fast-paced and constantly changing environment
• Ability to exercise sound judgment and make decisions independently
• Knowledge of the CRO/Pharmaceutical industry, knowledge of sales support activities as well as a strong understanding of study design, project management, and operational requirements for successful study implementation.

Your experience

• Prefer 0-2 years of experience in Clinical or Laboratory Operations, CRO/Pharmaceuticals
• Ability to demonstrate excellent organizational, analytical and mathematical skills
• Skilled in creating customized budgets and ability to assemble multiple documents/responses
• Experience drafting bids and proposals in a CRO environment preferred
• Ability to advise and interact with all levels of management including negotiation and conflict resolution skills
• Proficiency in all MS-Office applications including Microsoft Word and Excel
• Bachelor's Degree required (prefer degree in Life Sciences or Business)

At Worldwide Clinical Trials, we are committed to fostering an inclusive and equitable workplace by providing transparent compensation.

The salary range for this position is annually (For hourly paid positions, the stated salary range reflects hourly rates):

The salary range provided is intended to give candidates an understanding of potential earnings. Compensation will fall within the provided range, and it not a guarantee of exact salary. The final salary will be determined based on relevant experience, performance, education, and internal equity. In addition to base salary, we offer a competitive benefits package depending on location. We ensure pay equity and transparency and comply with all applicable labor laws. Salary information will be discussed during the interview process, and we encourage candidates to inquire about compensation at any stage.

We love knowing that someone is going to have a better life because of the work we do. 

To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.