HR Assistant

Are you passionate about learning, growth, and making a difference in HR?

We’re looking for an enthusiastic office-based HR Assistant to support our international HR and Talent Acquisition team with daily operations, and HR projects across EMEA with a focus on Spain. This role provides an excellent opportunity to develop your skills within HR/Talent Acquisition. 

-You will provide administrative support in the recruitment and onboarding processes, assisting with scheduling, document creation, and onboarding preparations

-You will act as the first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to candidate inquiries 

-You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking

-You will manage employee files by handling contract amendments, updating records for current and former employees, and ensuring data accuracy

-You will be responsible for creating essential HR documents, such as employment contracts, certificates, and reports, while maintaining confidentiality

-You will handle sensitive employee information with care and ensure compliance with data protection regulations

-You will collaborate with internal departments on HR-related needs to support smooth interdepartmental operations

-You will schedule and monitor health and safety appointments for employees to ensure compliance with occupational health requirements

-You will assist with HR projects and marketing initiatives under the guidance of HR Managers and HR Business Partners, contributing to employee engagement and HR branding efforts

-You will manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed

This position is office-based in Madrid

-Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent

-Prior experience in a similar Recrutiment/HR administrative role

-Proficiency in Microsoft Word, Outlook, and Excel

-Strong attention to detail and organizational skills

-Excellent communication skills and a customer-focused approach

-Ability to handle sensitive information with confidentiality and professionalism

-Fluency in Spanish and English, both written and spoken, at a C1 level.

If you’re looking to join a dynamic team and grow your career in HR, we’d love to hear from you!