Project Assistant II

Job Description

Provides administrative and technical support to Project Team including planning, organizing and coordinating responsibilities of project administration. Maintains procedures, guidelines and documentation. Assists with maintaining project records and ensuring that all regulatory documents are correct, processed and approved. Completes data entry and supports maintenance of data base repositories. Assists in preparing reports and data collection for analysis. Supports quality review.

•Assists with review, coordination and compilation of files and other materials. Distributes project documents and supplies.

•Processes and tracks local regulatory, study specific or department documents.

•Performs file review. Organizes and maintains correspondence files and other departmental records.Analyzes and reconciles project documents, metrics and findings reports within specified timelines.

•Assists with clarification and resolution of findings related to documentation.

•Composes, copies and distributes communications, reports, documents and forms. Performs mass mailings and communications.

•Maintains vendor trackers.

•Provides accesses to company, client and vendor systems.

•Assists on project management ad-hoc activities, producing reports or on study plan edition.

•Coordinates team conference calls and completes and distributes meeting minutes from internal/client/vendor meetings as applicable.