Office Administrator

Company Description

PSI is a leading Contract Research Organization with more than 25 years in the industry, offering a perfect balance between stability and innovation to both clients and employees.  We focus on delivering quality and on-time services across a variety of therapeutic indications.

Job Description

We are looking for professional, qualified and enthusiastic candidates to take up a full-time position of an Office Administrator to support our well established office in Warsaw. 

If you can think fast, are great at juggling various activities and are ready to act as the voice and the face of the company, you might be just the one we are looking for.

Full-time, office-based

You will: 

• Liaise with vendors, landlord, company support services and departments on various matters pertaining to office management and office set up
• Receive and route incoming calls, greet visitors, handle incoming inquiries, couriers
• Manage office supplies, equipment and facilities services
• Support organizing business trips, meetings and events
• Log and sort mail, coordinate shipments
• Administrative help with car fleet, mobile devices and attendance logs
• Assist with Health Checks & Safety Checks of the premises
• Manage employee benefits
• Keep register and archive invoices, and administrative agreements
• Coordinate process of obtaining approvals
• Maintain files regarding office organization
• Assist with inventory
• Assist in the settlement of employee expenses and in the preparation of other simple financial reports
• Prepare backups for project documents

Qualifications

• Work experience as an Office Administrator, Executive/Management Assistant, or similar administrative role
• University degree
• Well-developed communication skills 
• Strong organizational skills and have the ability to multi-task
• Problem-solving skills, ability to take initiative and act proactively 
• Discreet, trustworthy and able to manage confidential information
• Proficiency in MS Office (Word, Excel & PowerPoint)
• Full working proficiency in Polish and English

Additional Information

What we offer:

• Stability and long-term cooperation
• Permanent contract, full-time job from Monday to Friday
• Competitive salary and benefits package
• Excellent working conditions in spacious, modern office in a great location
• Opportunities for personal and professional growth

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.