Accounts Payable Representative II

Job Description

The Accounts Payable Representative II play an important role in the Procure to Pay department, since its objective is to ensure the processing of invoices to make payments to the company's suppliers in time According to the SLAs and, taking into consideration payment terms and corporate goals. Performs basic to moderately complex accounting tasks associated with the preparation and maintenance of Accounts Payable and other financial matters.

Key Responsibilities: 

• Update information from corporate suppliers in the respective systems when required from the team in charge of this process.
• Perform analysis of invoices against purchase order information, to determine if invoices can be processed for payment to suppliers.
• Ensure that supplier payment invoices are correctly entered into established systems.
• Analyze invoice information to resolve discrepancies that may arise, identifying the root cause to avoid incorrect application of payments and/or escalations.
• Request specific information from the supplier and identify approvers to proceed with invoice payment.
• Develop technical knowledge of the different systems used in the company, to facilitate information processing.
• Maintain involvement and communication by telephone, email, chat or any other means with internal and external clients involved in the processes.
• Comply with policies and procedures with a high ethical standard and integrity.
• Applies PPI methodology to propose improvements.
• Provide support and any other request that is required by the company's needs.
• Process invoices accurately and efficiently throughout the month utilizing any accounting ERP
• Must verify all invoices for proper approval and valid GL numbers
• Research and resolve supplier disputes and issues.  Resolution to include root cause analysis and proactive steps to mitigate future issues.
• Comply with all internal control procedures to ensure accurate financial records, particularly in relation to Corporate Approved Authority Matrix. 
• Adhere to contractual payment terms to ensure smooth operation of the business while maximizing cash flow.
• Other duties as assigned.

Minimum Requirements/Qualifications:

• Experienced with SAP, Oracle, JD Edwards Financial Software a plus
• Ability to meet deadlines.
• Must be detail oriented as well as exhibit strong organizational skills.
• Strong interpersonal, written and verbal communication skills.
• Professional and customer focused with attention to detail.
• Experience in a corporate setting a plus.
• Excellent computer skills in Excel, MS Word.
• Ability to work cross-functionally with individuals and teams from different areas

Non-Negotiable Hiring Criteria:

• Bachelor in high school/Technical high school degree related with the position. Associates degree in accounting, business or related field strongly preferred
• Minimum of 1 year specific accounts payable experience in fast paced environment.
• B2 English Level.
• Professional and customer focused with attention to detail.
• Need to be able to process large volumes of information efficiently.
• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement.

Competencies

• Put the customer first.
• Own your results.
• Find a better way every day.
• Teamwork.
• Open to learn new things.
• Communicates effectively.
• Attention to detail.

This position has not been approved for Relocation Assistance.