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Meetings Associate
Parexel International Corporation
Multiple Locations
Meetings Coordinator/Associate Meeting Services
Position Summary
Energetic, eager to learn, entry level meeting coordinator to work with the team to implement pharmaceutical and biotech supported programs and activities. These include a variety of in-person and virtual medical education programs such as advisory boards, investigator meetings, and symposia. A comfort level with technology is required. This position includes administrative duties, meeting website management, phone support, and email communications and some travel.
Responsibilities
• Act as main point of contact for all attendee inquiries
• Create, update daily maintenance of program databases
• Create and manage attendee response reports
• Responsible for the creation, customization and configuration of virtual and in-person event registration pages
• Process attendee and faculty expense reimbursements
• For virtual events, provide assistance and guidance with any attendee connection issues, as well as basic technical support during an event
• Generate and download reports: registrant, attendee, polling responses, and Q&A
• For in-person events facilitate attendee Hotel, Air & Ground arrangements
• Create aggregate spend reports according to client compliance regulations
Qualifications and Skills
• Bachelor's degree preferred
• Entry-Level position or some work experience in meetings and events is an advantage
• Solid MS Office Suite skills
• Familiarity with CVENT is a plus
• Ability to handle personal information in a professional manner
• Must be extremely organized and possess superior attention to detail
• Excellent written and verbal communication
• Ability to multi-task, prioritize workload and meet deadlines
Physical demands:
Some lifting of boxes
Work environment:
Moderate travel required during peak meeting months and may involve weekends. In office (Northern NJ) days prior to in-person meeting dates for shipping/meeting material preparation are preferable but not essential.
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Job posted: 2022-10-20