Program Specialist

Description

Assists in the planning and execution of pharmaceutical meetings. Creates and updates registration web sites, creates and modifies program reports, and provides support to the Program Manager.   

Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

(Duties may include, but not limited to all or some of the following)

Internal Team Support:

• Order and manage supplies and materials needed for the meetings
• Coordinate internal team meetings & events
• Moderate Word Processing, Spreadsheet and PPT documents as requested by management
• Tasks as needed and approved by manager

Meeting Support:

• Knowledge of Cvent to provide:
  • Venue Sourcing
  • Attendee Tracker Uploads (Scrub/Additions/Changes/Declines)
  • Communications (Save the Dates, Invitations, Travel Confirmations, Reminders)
  • Manage Shared Mailbox (Registrations, Travel Itineraries, Registration Status)
  • Reporting (Daily Reporting Status per Client Specifications)
• Assist Program Manager with meeting requirements and attendee follow ups (Email, Phone Calls)
• Interacts with internal/external vendor support
• Assist in obtaining W8/W9, Wire Transfer forms, when required
• Create and prepare all on-site meeting materials for Program Manager, Clinical and Sponsor review/approval
• Print, pack and ship materials, track shipments
• Travel and onsite team support as required
• Save all project-related documents in job tracking and/or shared drive following meeting execution
• College Degree
• Entry Level, 1-2 years Meeting & Event Experience 
• Proficiency in Microsoft Office applications; heavy emphasis in Excel
• Travel will be required including weekends (up to 50%)

Core Competencies:

• Cvent knowledge desired (but not mandatory)
• Previous meetings or pharmaceutical experience is preferred (but not mandatory); will consider hotel/audio visual/sales experience
• Must have excellent communication skills; ability to establish and maintain excellent professional relationships with internal and external customers
• Must be able to manage multiple meetings simultaneously while continuing to work within established deadlines Must be able to work in a team environment and travel (over weekends) as necessary
• Ability to think strategically while in high-demand situations

The annual base salary for this position ranges from $50,000 to $60,000. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

At Cadent, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Cadent is a US Medical Communications company with employees located across the US. The home office is in New York City. Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

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Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements. At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, Health benefits to include Medical, Dental and Vision, Company match 401k, flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.