Office Assistant

Our global activities are growing rapidly, and we are currently seeking a full-time, office-based Office Assistant to join our team. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

• Under general supervision, provides support for local office administration and reception desk;
• Use internal facilities management software to manage planned and reactive maintenance tasks;
• Under direction of the Finance function, may support local invoice flow; receiving and managing all the coming invoices using internal finance/invoice management systems;

• Greets visitors and controlls the booking meeting rooms, assisting with the coordination of the meetings or other events;

• Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception;
• Coordinate administration of building property, apartments, and company vehicles;
• Submit office expense invoices within allocated budget, escalating approval when necessary;
• Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
• Under supervision, responsible for coordination of all health and safety procedures for a local office;
• Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services;
• Provide reporting and information for country budget planning for facilities-related costs;
• Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies;
• May be responsible for other projects and responsibilities as assigned.

• Associate's Degree or equivalent or at least 2 years of experience in administrative services/office management;
• Fluent in Dutch and English;
• Basic knowledge in office management, Health and Safety, Risk Assessments and emergency procedures required;
• Knowledge of MS Word, Excel, and PowerPoint;
• Strong communication skills (both written and verbal); and
• Excellent organizational and prioritization skills with a high attention to detail.