Sr Executive Assistant- remote in Bay area

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

As a Senior Executive Assistant, your position is of great importance. We value your time, and look forward to talking with you.

Senior Executive Assistant essential Functions:

Conserves time coordinating requests and responses internally and externally; acts as a liaison between the managers and other leaders, employees, external clients, vendors, and customers.

Manages calendars that change often and require coordination and sensitivity; screens requests for meetings.

Plans, organizes, and schedules meetings and events with individuals or large groups including internal teams and customers.

Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign catering contracts as allowed by company policy.

Screens incoming calls and correspondence and responds independently when appropriate.

Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.

Makes travel arrangements and prepares itineraries for global travel, changes travel schedules, flights, hotels and rental cars during normal business hours and also off-hours as needed.

Reviews and processes expense reports. Provides other general administrative support, such as filing, scanning, and copying. Approves reports according to company policy.

Performs other duties as assigned. Travel to support BU (business unit) leadership team may be required from time to time for key events, meetings or customer engagements.

Education:High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred.

Experience:Requires a minimum of 5 years of administrative support experience. Recent experience supporting an executive in a corporate environment preferred

Equivalency:Equivalent combinations of education, training, and relevant work experience may be considered.

Competencies:Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Effective verbal communication skills. Excellent English grammar, spelling, punctuation, and writing skills. Strong attention to detail and work accuracy. Excellent organizational skills. Ability to prioritize workload and meet strict deadlines. Ability to work flexible hours.

Physical Requirements:Position requires moving about office locations; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability AccessJob Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

Compensation and Benefits

The hourly pay range estimated for this position based in California is –.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards