Procurement Systems Administrator, Contracts Life Cycle Management

Procurement Systems Administrator, Contracts Life Cycle Management Req ID #:  92012 Location: 

Wilmington, MA, US, 01887 At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families. 

Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career. 

As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life-saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.

  Job Summary

This is a newly-created role in CRL’s Procurement Group. This role will have the primarily responsibility for administering and managing the company’s cloud-based Contract Lifecycle Management (CLM) system with secondary support to include administration of other comparable Procurement modules.

The primary role includes serving as the single point of contact for end user support and as the liaison between Procurement, Legal, Operations, IT and our CLM vendor. You will work proactively to streamline and automate our contracting process. You will also need to become a resident expert on our existing processes, policies and systems and combine that with your knowledge of CLM tools to enable CRL to maximize its use of systems to improve the efficiency of contracting practices and meet future contracting needs. The role will work closely with numerous members of the Procurement, Legal, IT and Business departments and collaborate on a matrixed basis with functional leaders around the world. Primary duties and responsibilities CLM Implementation and Operation

• Serve as a critical member of the project team to implement and migrate to a new CLM system, including collaborating with the Procurement, Legal and IT Departments, other functional stakeholders (including Commercial Management, Finance, Procurement and Sales Operations), and the CLM vendor

• Manage the configuration, operation and maintenance of the CLM system, including its integration with other business systems and tools

• Deliver on ad hoc contract management requests and special projects, reporting and status inquiries

• Participate in assessing, refining and executing on future business requirements for the CLM system

CLM Support and Training

• Provide first level support for CLM training, data requests and dashboards / reporting

• Triage CLM system-related requests and provide day-to-day troubleshooting and technical support for end users, including coordinating troubleshooting support with the IT Department, the CLM vendor and suppliers.

• Onboard and train new users (both technical and non-technical) on the CLM system functionality and related processes

• Assist in developing CLM training materials and user manuals, and implement a train-the-trainer model as appropriate

Contract Templates, Processes and Practices

• Manage the company’s templates, playbook terms, and clause libraries for its commercial contracts with partners and suppliers (potentially customers).

• Design and configure new contract templates and process workflows

• Develop and leverage a strong working knowledge of Legal, Sales and Procurement business and contracting processes

• Maintain governance of CLM solutions and drive contracting best practices across the business to improve quality, accuracy and efficiency

Secondary duties and responsibilities

Support and Training on various Procurement Modules to include supplier registration, purchase orders, supplier relationship management, and others.

• Provide first level support for training, data requests and dashboards / reporting

• Triage system-related requests and provide day-to-day troubleshooting and technical support for end users, including coordinating troubleshooting support with the IT Department and the Procurement vendor

• Onboard and train new users (both technical and non-technical) on system functionality and related processes

• Assist in developing training materials and user manuals, and implement a train-the-trainer model as appropriate Job Qualifications

• Bachelor’s degree from an accredited institution

• 3-5 years' relevant experience as a CLM systems administrator, preferably in corporate Procurement, Legal or IT department of a company in a comparable vertical and size or as a systems administrator of other comparable Procurement or Legal applications

• Experience in leading or actively participating in the implementation of a CLM system is strongly preferred

• Experience with developing and implementing system-driven workflows

• Proficiency with standard MS office tools, SAP and comparable Procurement Systems

• Exposure to commercial agreements and legal terms and conditions

About Corporate Functions 

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.

Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

Nearest Major Market: Boston

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