P2P Manager

Job Description

Company Information

About Thermo Fisher Scientific

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD. For more information, please visit www.thermofisher.com

Job Title: P2P Manager - Transactional CentreSalary Band: 7Job Track: ManagementLocation: Manila, PhilippinesDirect Reports: Yes

Position Summary:

The P2P Processing Manager position has a critical role in establishing and improving processes of Invoice Processing management for the Shared Service Centres. It supervises and maintains the organization, integrity, compliance, timeliness, and accuracy of invoice processing including receipt, index, and process of invoices. Ensures proper and timely support for external and internal customers.

It has a significant role in implementation and development of new invoice management systems, workflow upgrades, leads projects for automation and standardization of invoice processing and workflow management. Responsible for driving action plans to improve key Invoice Processing metrics.

This position monitors, prepares and/or reviews all periodic statistics and reporting and ensures timely and accurate compliance with schedules and KPI metrics.

This role supervises a group of leaders and their direct reports, their work planification and evaluation. Also, manage strategies to achieve the company goals through the guidance of direct reports.

This position has the responsibility to make decisions related to compensation, evaluating the performance of the employees through our PMD Tool and have monthly 1:1s with the direct reports. Administrative and other people management tasks are also part of the responsibilities of this role.Main Responsibilities:

• Lead the supervision’s team being responsible for the operational performance of the members of the department, through the strategic orientation and direction of the functions.

• Ensure compliance with global departmental and organizational objectives successfully, adhering to established policies and processes.

• Perform administrative tasks related to the personnel in charge in accordance with the established policies and procedures, such as assistance control, vacation, and performance plans.

• Carry out development conversations and follow up with the personnel in charge in accordance with the established policies.

• Schedule recurring meetings with supervisors and team leaders, to review metrics, KPIs and analyze the results of the month-end, as well as issues related to the staff and/or updates on corporate processes and policies.

• Monitor all activities related in the month-end close, and ensure they are completed in the stipulated time.

• Identify opportunities for continuous improvement of processes and propose innovative solutions for the Requisition to Payment department to operate efficiently and profitably.

• Understanding the functionality of Thermo Fisher Scientific's financial systems is essential to ensure the existence of adequate internal controls.

• Provide support in internal and external audits process, in SOX compliance initiatives, maintaining the controls of the complete and correct operating procedures.

• Strategically determine the need for adequate personnel for the operation to flow optimally and support the hiring process according to these needs.

• Optimize the use of available tools and technology to identify how processes can be streamlined or controlled and/or determine if it is necessary to look for new options.

• Maintaining involvement and communication through phone, email, chat, or any other means with internal and external clients involved in the processes is crucial.

• Implement methods to standardize operations, through the creation of performance metrics that seek to ensure that Requisition to Payments tasks is accomplished with precision, quality, and success.

• Participate in strategies at the organizational level that promotes the continuous improvement of the Shared Service Centres.

• Provides daily interaction, training, direction, and oversight of staff activities to ensure coordination, accuracy, and timely delivery of work outputs.Basic Requirements:

• Bachelor’s degree related to the position or 8+ years of experience in similar positions.

• Profound knowledge of accounts payable and Requisitions to Purchase Order processes and process improvement methodologies.

• 3+ years of leadership experience.

• Experience on Data Analysis and Reporting

• Experience in team performance measurement based on KPIs.

• Shared Service Centres experience.

• Proficiency in English: B2+ English Level.

• Desirable: Basic AP Terminology knowledge in German, Swedish, Spanish, Italian, Portuguese, Dutch, French.

• MS Office: Word, Power Point, Outlook - Excel intermediate/advance.

• ERPs experience (Oracle, SAP, JDEdwards, Mainframe).

• Experience using Coupa software and other financial tools.

• Experience in US GAAPCompetencies:• Put the customer first.

• Own your results.

• Find a better way every day.

• Develop high performing teams.

• Create successful work environments.

• Move strategy to action.

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