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Administrative Assistant REMOTE

Laboratory Corporation of America Holdings (Covance)

Multiple locations

At LabCorp we have a passion in helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you are passionate about helping people and have a drive for service, then LabCorp could be a great next career step!

Work Schedule: Monday - Friday 8:00am - 4:30pm

Work Location: Albany NY

Pay Range:

Job Responsibilities:

  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the team’s behalf
  • Act as the administrative point of contact between the senior management team and internal/external clients
  • Manage the senior management team’s calendar, including making appointments and prioritizing sensitive matters
  • Provide senior management team with domestic and international travel management, expense management, event registrations and detailed meeting plan management
  • Organizing meetings and events, including scheduling, sending reminders and organizing catering
  • Create PowerPoint presentations and other meeting collateral as requested by leadership
  • Manage all aspects of the divisional employee rewards program, including promotion, submission and review of nominees, distribution of awards and related announcements
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing for all required documentation
  • Track internal and external contacts and maintain contact database in an accurate manner
  • Maintain confidentiality in all aspects of the executive team and company information
  • Generate expense reports and assist in reconciling charges to ensure timely and accurate reimbursement
  • Track and maintain designated conference room schedules for availability and efficient use of resources
  • Communicate a wide variety of information to multiple audiences in the organization 
  • Provide back-up administrative support to other departments as necessary

Job Requirements:

  • High school diploma or equivalent is required
  • Associate’s or Bachelor degree is a plus; preferably in a Business concentration
  • 3-5+ years of experience supporting administrative functions
  • Prior experience in the biotech, pharma, diagnostics or medical device industry is highly preferred
  • Ability to thrive in a fast-paced environment and operate with a high sense of urgency
  • Demonstrate initiative, professionalism, poise and flexibility on a consistent basis
  • Comfortability working in an environment of frequent interruptions, conflicting priorities and varying workloads
  • Strong interpersonal skills with the ability to interface effectively with internal and external clients
  • Highly developed written and verbal communication skills including report writing, presentations, email correspondence
  • Strong organization, follow up and prioritization skills with the ability to manage concurrent projects
  • Ability to work with all levels of leadership as well with people of diverse backgrounds
  • Advanced experience in Microsoft Office applications; Outlook, Teams, Word, PowerPoint and Excel
  • Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
  • Experience with Concur or a similar online travel tool is highly desired
  • Effectively exercise discretion and judgment in handling confidential/proprietary information
  • Ability to provide support for business-related tasks during off-hours on a periodical basis

If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today!

All job offers will be based on a candidate’s skills and prior relevant experience and the terms of the collective bargaining agreement between Dynacare Northwest, Inc. and United Food and Commercial Workers Union, Local 21. Regular, full-time or part-time employees working 24 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(K), accrue up to 18 days of Annual Leave per year (includes 8 holidays) and Sick Leave (0.0333 hours of sick leave for each hour of work).

Labcorp is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

For more information about how we collect and store your personal data, please see our Privacy Statement.

Job posted: 2024-05-22