Administrative Assistant/Clinical Operations Assistant

Deadline for applications: 1 October 2020

The main responsibility of COA is to provide support to Clinical Operations Department on local project and administrative tasks.

The COA/Administrative Assistant must be conscientious, able to work with minimal supervision, have an aptitude for working with a variety of different software packages, exhibit a high degree of flexibility and initiative, demonstrate the ability to follow up on multiple tasks and projects, and possess the ability to handle matters of a confidential nature.

Primary duties include assisting with reports, electronic file management, copying, filing and general typing.

May involve support to include calendar management, meeting scheduling and logistics, expense report preparation, development of presentation materials and other general administrative duties.

Supporting activities include:Assist by drafting and editing communications, correspondence and internal reports.Assist in preparing meeting presentations (MS PowerPoint) and handouts. Tasks may include formatting presentations, copying presentations and preparing binders.Arrange meeting logistics, teleconferences, business unit and client meetings.General copying, editing, typing and distributing documents and general correspondence.Complete and process check request and expense reports, as required.Communicate and coordinate with management to ensure the highest quality services. QualificationsSound experience working as an administrator in a business environment.BSc in Business or related field, or equivalent experience.Fluent English and Polish.Strong written and verbal communication skills.Strong work ethic and ability to take ownership of assigned duties.Ability to organize and prioritize workload to meet needs of manager.Ability to be flexible in respect to work assignments and new learning.Proficiency with relevant software including Windows, Word, Excel, PowerPoint, Access.Experience dealing with confidential information.Flexible attitude with respect to work assignments and new learning.