Project Manager, Virtual Meetings - Technology Solutions team

As a company, our vision is to be the preferred technology partner - “from molecule to market” - for major life science and pharma companies.

The Technology Solutions team provides technology applications and solutions to Life Science clients across offerings ranging from CRM, Multichannel Marketing, Compliance, Social Media, Content Management, Performance Management and Master Data Management solutions.

The team sells and delivers world-class technology and implementation services and is responsible for building relationships at executive and senior level with HQs and local affiliates in the assigned geography.

IQVIA Technology Solution has recently expanded their offering including Virtual Meeting Services into their service portfolio.  Virtual Meeting Services delivers best-in-class digital events, reducing the time and effort required to manage logistics and oversee event details.

Our team of experts provides support and a white-glove service approach, delivering highly interactive and engaging virtual meetings. To address the increasing demand from our clients, we are currently looking for…

PROJECT MANAGER, VIRTUAL MEETINGS – TECHNOLOGY SOLUTIONS TEAM

Location: Warsaw

Job Overview

Manage the operational aspects of Virtual Meetings projects and programs.  Will ensure that all project work is completed in accordance with SOPs, policies and practices.

Main accountabilities

• Ensure that work is conducted in compliance with standard processes, policies and procedures and meets project timeline metrics
• Create, track and report on project progress and timelines
• Produce and distribute status, tracking, financial reports and presentation materials for internal and external team members and senior management
• Manage project budgets and approval of invoices
• Responsibility for financial reporting on the project including tracking deliverables and invoicing
• May participate in proposal development and sales/proposal presentations, providing input into project proposals and RFPs
• Monitor and coordinate efforts of cross-functional project teams and project resources within and outside the organization
• Facilitate virtual meetings and events for clients leveraging a variety of platforms
• Meet with team members on a regular basis regarding project tasks to ensure project milestones are met.
• Lead problem solving and resolution efforts
• Train and mentor junior Project Manager staff
• Partner with other Project Managers to develop and implement process improvements
• Prepare and present project information at internal and external meetings

Qualifications

• Bachelor's Degree preferred
• 5 years of experience in running meetings & events for the Life Sciences industry is highly preferred. Experience in similar fields such as scientific content management or training courses design and delivery is also welcome
• DES (Digital Events Strategist) or similar certification is a big advantage
• Able to manage relationships between different groups of stakeholders. Previous experience with managing HCPs or faculty members in general is an advantage
• Experience with managing any virtual meetings or events platforms (Zoom, MS Teams, WebEx, Adobe Connect, ON24, Livestorm or similar)
• Strong software and computer skills, including MS Office applications
• Proven fluency in English and at least in one of the following languages: German, French, Spanish, Italian. Being native speaker will be an advantage. All other European languages are also of interest
• Able to work in a flexible way outside office hours to deliver Virtual Meetings as necessary
• Strong project management skills: demonstrated ability to complete projects and deliver high-quality results according to outlined scope, budget, and timeline
• Data accuracy and attention to details
• Strong communication and interpersonal skills
• Ability to establish and maintain effective working relationships with coworkers, managers and clients
• Customer oriented and result driven: stay focused despite adversity, being resilient to pressure and demonstrating a “make it happen” mentality is essential to succeed in the role
• Good problem-solving skills and ability to work with minimal direction
• Teamworking: maintaining positive and collaborative attitude towards team members and contributing to creating strong team spirit

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.